Add admin password reset option for users (#5180)

## Summary
- add backend support for admins to reset user passwords and optionally
email notifications when SMTP is enabled
- surface mail capability in admin settings data for the UI
- add a shared change-password modal hooked into People and Team user
actions with random password generation and email options

## Testing
- not run (not requested)


------
[Codex
Task](https://chatgpt.com/codex/tasks/task_b_6934b978fe3c83289b5b95dec79b3d38)

---------

Co-authored-by: Copilot Autofix powered by AI <62310815+github-advanced-security[bot]@users.noreply.github.com>

app/proprietary/src/main/java/stirling/software/proprietary/controller/api/ProprietaryUIDataController.java

@@ -328,6 +328,7 @@ public class ProprietaryUIDataController {
         data.setGrandfatheredUserCount(grandfatheredCount);
         data.setLicenseMaxUsers(licenseMaxUsers);
         data.setPremiumEnabled(premiumEnabled);
+        data.setMailEnabled(applicationProperties.getMail().isEnabled());
 
         return ResponseEntity.ok(data);
     }
@@ -376,7 +377,7 @@ public class ProprietaryUIDataController {
         data.setUsername(username);
         data.setRole(user.get().getRolesAsString());
         data.setSettings(settingsJson);
-        data.setChangeCredsFlag(user.get().isFirstLogin());
+        data.setChangeCredsFlag(user.get().isFirstLogin() || user.get().isForcePasswordChange());
         data.setOAuth2Login(isOAuth2Login);
         data.setSaml2Login(isSaml2Login);
 
@@ -510,6 +511,7 @@ public class ProprietaryUIDataController {
         private int grandfatheredUserCount;
         private int licenseMaxUsers;
         private boolean premiumEnabled;
+        private boolean mailEnabled;
     }
 
     @Data

app/proprietary/src/main/java/stirling/software/proprietary/security/controller/api/UserController.java

@@ -7,6 +7,7 @@ import java.util.HashMap;
 import java.util.List;
 import java.util.Map;
 import java.util.Optional;
+import java.util.UUID;
 
 import org.springframework.http.HttpStatus;
 import org.springframework.http.ResponseEntity;
@@ -18,6 +19,7 @@ import org.springframework.security.oauth2.core.user.OAuth2User;
 import org.springframework.security.web.authentication.logout.SecurityContextLogoutHandler;
 import org.springframework.web.bind.annotation.*;
 
+import jakarta.mail.MessagingException;
 import jakarta.servlet.http.HttpServletRequest;
 import jakarta.servlet.http.HttpServletResponse;
 import jakarta.transaction.Transactional;
@@ -236,6 +238,8 @@ public class UserController {
             return ResponseEntity.status(HttpStatus.UNAUTHORIZED)
                     .body(Map.of("error", "incorrectPassword", "message", "Incorrect password"));
         }
+        // Set flags before changing password so they're saved together
+        user.setForcePasswordChange(false);
         userService.changePassword(user, newPassword);
         userService.changeFirstUse(user, false);
         // Logout using Spring's utility
@@ -584,6 +588,79 @@ public class UserController {
         return ResponseEntity.ok(Map.of("message", "User role updated successfully"));
     }
 
+    @PreAuthorize("hasRole('ROLE_ADMIN')")
+    @PostMapping("/admin/changePasswordForUser")
+    public ResponseEntity<?> changePasswordForUser(
+            @RequestParam(name = "username") String username,
+            @RequestParam(name = "newPassword", required = false) String newPassword,
+            @RequestParam(name = "generateRandom", defaultValue = "false") boolean generateRandom,
+            @RequestParam(name = "sendEmail", defaultValue = "false") boolean sendEmail,
+            @RequestParam(name = "includePassword", defaultValue = "false") boolean includePassword,
+            @RequestParam(name = "forcePasswordChange", defaultValue = "false")
+                    boolean forcePasswordChange,
+            HttpServletRequest request,
+            Authentication authentication)
+            throws SQLException, UnsupportedProviderException, MessagingException {
+        Optional<User> userOpt = userService.findByUsernameIgnoreCase(username);
+        if (userOpt.isEmpty()) {
+            return ResponseEntity.status(HttpStatus.NOT_FOUND)
+                    .body(Map.of("error", "User not found."));
+        }
+
+        String currentUsername = authentication.getName();
+        if (currentUsername.equalsIgnoreCase(username)) {
+            return ResponseEntity.status(HttpStatus.BAD_REQUEST)
+                    .body(Map.of("error", "Cannot change your own password."));
+        }
+
+        User user = userOpt.get();
+
+        String finalPassword = newPassword;
+        if (generateRandom) {
+            finalPassword = UUID.randomUUID().toString().replace("-", "").substring(0, 12);
+        }
+
+        if (finalPassword == null || finalPassword.trim().isEmpty()) {
+            return ResponseEntity.status(HttpStatus.BAD_REQUEST)
+                    .body(Map.of("error", "New password is required."));
+        }
+
+        // Set force password change flag before changing password so both are saved together
+        user.setForcePasswordChange(forcePasswordChange);
+        userService.changePassword(user, finalPassword);
+
+        // Invalidate all active sessions to force reauthentication
+        userService.invalidateUserSessions(username);
+
+        if (sendEmail) {
+            if (emailService.isEmpty() || !applicationProperties.getMail().isEnabled()) {
+                return ResponseEntity.status(HttpStatus.BAD_REQUEST)
+                        .body(Map.of("error", "Email is not configured."));
+            }
+
+            String userEmail = user.getUsername();
+            // Check if username is a valid email format
+            if (userEmail == null || userEmail.isBlank() || !userEmail.contains("@")) {
+                return ResponseEntity.status(HttpStatus.BAD_REQUEST)
+                        .body(
+                                Map.of(
+                                        "error",
+                                        "User's email is not a valid email address. Notifications are disabled."));
+            }
+
+            String loginUrl = buildLoginUrl(request);
+            emailService
+                    .get()
+                    .sendPasswordChangedNotification(
+                            userEmail,
+                            user.getUsername(),
+                            includePassword ? finalPassword : null,
+                            loginUrl);
+        }
+
+        return ResponseEntity.ok(Map.of("message", "User password updated successfully"));
+    }
+
     @PreAuthorize("hasRole('ROLE_ADMIN')")
     @PostMapping("/admin/changeUserEnabled/{username}")
     public ResponseEntity<?> changeUserEnabled(

app/proprietary/src/main/java/stirling/software/proprietary/security/model/User.java

@@ -59,6 +59,9 @@ public class User implements UserDetails, Serializable {
     @Column(name = "hasCompletedInitialSetup")
     private Boolean hasCompletedInitialSetup = false;
 
+    @Column(name = "forcePasswordChange")
+    private Boolean forcePasswordChange = false;
+
     @Column(name = "roleName")
     private String roleName;
 
@@ -117,6 +120,14 @@ public class User implements UserDetails, Serializable {
         this.hasCompletedInitialSetup = hasCompletedInitialSetup;
     }
 
+    public boolean isForcePasswordChange() {
+        return forcePasswordChange != null && forcePasswordChange;
+    }
+
+    public void setForcePasswordChange(boolean forcePasswordChange) {
+        this.forcePasswordChange = forcePasswordChange;
+    }
+
     public void setAuthenticationType(AuthenticationType authenticationType) {
         this.authenticationType = authenticationType.toString().toLowerCase();
     }

app/proprietary/src/main/java/stirling/software/proprietary/security/service/EmailService.java

@@ -223,4 +223,53 @@ public class EmailService {
 
         sendPlainEmail(to, subject, body, true);
     }
+
+    @Async
+    public void sendPasswordChangedNotification(
+            String to, String username, String newPassword, String loginUrl) throws MessagingException {
+        String subject = "Your Stirling PDF password has been updated";
+
+        String passwordSection =
+                newPassword == null
+                        ? ""
+                        : """
+                          <div style=\"background-color: #f8f9fa; border-left: 4px solid #007bff; padding: 15px; margin: 20px 0; border-radius: 4px;\">
+                            <p style=\"margin: 0;\"><strong>Temporary Password:</strong> %s</p>
+                          </div>
+                        """
+                                .formatted(newPassword);
+
+        String body =
+                """
+                <html><body style=\"margin: 0; padding: 0;\">
+                <div style=\"font-family: Arial, sans-serif; background-color: #f8f9fa; padding: 20px;\">
+                  <div style=\"max-width: 600px; margin: auto; background-color: #ffffff; border-radius: 8px; overflow: hidden; border: 1px solid #e0e0e0;\">
+                    <div style=\"text-align: center; padding: 20px; background-color: #222;\">
+                      <img src=\"https://raw.githubusercontent.com/Stirling-Tools/Stirling-PDF/main/docs/stirling-transparent.svg\" alt=\"Stirling PDF\" style=\"max-height: 60px;\">
+                    </div>
+                    <div style=\"padding: 30px; color: #333;\">
+                      <h2 style=\"color: #222; margin-top: 0;\">Your password was changed</h2>
+                      <p>Hello %s,</p>
+                      <p>An administrator has updated the password for your Stirling PDF account.</p>
+                      %s
+                      <p>If you did not expect this change, please contact your administrator immediately.</p>
+                      <div style=\"text-align: center; margin: 30px 0;\">
+                        <a href=\"%s\" style=\"display: inline-block; background-color: #007bff; color: #ffffff; padding: 14px 28px; text-decoration: none; border-radius: 5px; font-weight: bold;\">Go to Stirling PDF</a>
+                      </div>
+                      <p style=\"font-size: 14px; color: #666;\">Or copy and paste this link in your browser:</p>
+                      <div style=\"background-color: #f8f9fa; padding: 12px; margin: 15px 0; border-radius: 4px; word-break: break-all; font-size: 13px; color: #555;\">
+                        %s
+                      </div>
+                    </div>
+                    <div style=\"text-align: center; padding: 15px; font-size: 12px; color: #777; background-color: #f0f0f0;\">
+                      &copy; 2025 Stirling PDF. All rights reserved.
+                    </div>
+                  </div>
+                </div>
+                </body></html>
+                """
+                        .formatted(username, passwordSection, loginUrl, loginUrl);
+
+        sendPlainEmail(to, subject, body, true);
+    }
 }

frontend/public/locales/en-GB/translation.toml

@@ -5368,6 +5368,31 @@ error = "Failed to update user status"
 success = "User deleted successfully"
 error = "Failed to delete user"
 
+[workspace.people.changePassword]
+action = "Change password"
+title = "Change password"
+subtitle = "Update the password for"
+newPassword = "New password"
+confirmPassword = "Confirm password"
+placeholder = "Enter a new password"
+confirmPlaceholder = "Re-enter the new password"
+passwordRequired = "Please enter a new password"
+passwordMismatch = "Passwords do not match"
+generateRandom = "Generate secure password"
+generatedPreview = "Generated password:"
+copyTooltip = "Copy to clipboard"
+copiedToClipboard = "Password copied to clipboard"
+copyFailed = "Failed to copy password"
+sendEmail = "Email the user about this change"
+includePassword = "Include the new password in the email"
+forcePasswordChange = "Force user to change password on next login"
+emailUnavailable = "This user's email is not a valid email address. Notifications are disabled."
+smtpDisabled = "Email notifications require SMTP to be enabled in settings."
+notifyOnly = "An email will be sent without the password, letting the user know an admin changed it."
+submit = "Update password"
+success = "Password updated successfully"
+error = "Failed to update password"
+
 [workspace.people.emailInvite]
 tab = "Email Invite"
 description = "Type or paste in emails below, separated by commas. Users will receive login credentials via email."

frontend/src/core/components/onboarding/orchestrator/useOnboardingOrchestrator.ts

@@ -195,7 +195,7 @@ export function useOnboardingOrchestrator(
           accountService.getAccountData(),
           accountService.getLoginPageData(),
         ]);
-        
+
         setRuntimeState((prev) => ({
           ...prev,
           requiresPasswordChange: accountData.changeCredsFlag,
@@ -226,8 +226,12 @@ export function useOnboardingOrchestrator(
   }), [serverExperience, runtimeState]);
 
   const activeFlow = useMemo(() => {
+    // If password change is required, ONLY show the first-login step
+    if (runtimeState.requiresPasswordChange) {
+      return ONBOARDING_STEPS.filter((step) => step.id === 'first-login');
+    }
     return ONBOARDING_STEPS.filter((step) => step.condition(conditionContext));
-  }, [conditionContext]);
+  }, [conditionContext, runtimeState.requiresPasswordChange]);
 
   // Wait for config AND admin status before calculating initial step
   const adminStatusResolved = !configLoading && (
@@ -238,23 +242,31 @@ export function useOnboardingOrchestrator(
   
   useEffect(() => {
     if (configLoading || !adminStatusResolved || activeFlow.length === 0) return;
-    
+
     let firstUnseenIndex = -1;
     for (let i = 0; i < activeFlow.length; i++) {
-      if (!hasSeenStep(activeFlow[i].id)) {
+      // Special case: first-login step should always be considered "unseen" if requiresPasswordChange is true
+      const isFirstLoginStep = activeFlow[i].id === 'first-login';
+      const shouldTreatAsUnseen = isFirstLoginStep ? runtimeState.requiresPasswordChange : !hasSeenStep(activeFlow[i].id);
+
+      if (shouldTreatAsUnseen) {
         firstUnseenIndex = i;
         break;
       }
     }
-    
+
-    if (firstUnseenIndex === -1) {
+    // Force reset index when password change is required (overrides initialIndexSet)
+    if (runtimeState.requiresPasswordChange && firstUnseenIndex === 0) {
+      setCurrentStepIndex(0);
+      initialIndexSet.current = true;
+    } else if (firstUnseenIndex === -1) {
       setCurrentStepIndex(activeFlow.length);
       initialIndexSet.current = true;
     } else if (!initialIndexSet.current) {
       setCurrentStepIndex(firstUnseenIndex);
       initialIndexSet.current = true;
     }
-  }, [activeFlow, configLoading, adminStatusResolved]);
+  }, [activeFlow, configLoading, adminStatusResolved, runtimeState.requiresPasswordChange]);
 
   const totalSteps = activeFlow.length;
   
@@ -303,10 +315,13 @@ export function useOnboardingOrchestrator(
     if (!currentStep || isLoading) {
       return;
     }
-    if (hasSeenStep(currentStep.id)) {
+    // Special case: never auto-complete first-login step if requiresPasswordChange is true
+    const isFirstLoginStep = currentStep.id === 'first-login';
+
+    if (!isFirstLoginStep && hasSeenStep(currentStep.id)) {
       complete();
     }
-  }, [currentStep, isLoading, complete]);
+  }, [currentStep, isLoading, complete, runtimeState.requiresPasswordChange]);
 
   const updateRuntimeState = useCallback((updates: Partial<OnboardingRuntimeState>) => {
     persistRuntimeState(updates);

frontend/src/proprietary/components/shared/ChangeUserPasswordModal.tsx

@@ -0,0 +1,283 @@
+import { useEffect, useMemo, useState } from 'react';
+import { useTranslation } from 'react-i18next';
+import {
+  ActionIcon,
+  Button,
+  Checkbox,
+  CloseButton,
+  Group,
+  Modal,
+  PasswordInput,
+  Stack,
+  Text,
+  Tooltip,
+} from '@mantine/core';
+import LocalIcon from '@app/components/shared/LocalIcon';
+import { alert } from '@app/components/toast';
+import { ChangeUserPasswordRequest, User, userManagementService } from '@app/services/userManagementService';
+import { Z_INDEX_OVER_CONFIG_MODAL } from '@app/styles/zIndex';
+
+interface ChangeUserPasswordModalProps {
+  opened: boolean;
+  onClose: () => void;
+  user: User | null;
+  onSuccess: () => void;
+  mailEnabled: boolean;
+}
+
+function generateSecurePassword() {
+  const charset = 'ABCDEFGHJKLMNPQRSTUVWXYZabcdefghijkmnopqrstuvwxyz0123456789@$!%*?&';
+  const length = 14;
+  let password = '';
+  const charsetLength = charset.length;
+  const uint8Array = new Uint8Array(length);
+  window.crypto.getRandomValues(uint8Array);
+  // To avoid modulo bias, discard values >= 256 - (256 % charsetLength)
+  for (let i = 0; password.length < length; ) {
+    const randomByte = uint8Array[i];
+    i++;
+    if (randomByte >= Math.floor(256 / charsetLength) * charsetLength) {
+      // Discard and generate a new random value
+      if (i >= uint8Array.length) {
+        // Exhausted the array, fill a new one
+        window.crypto.getRandomValues(uint8Array);
+        i = 0;
+      }
+      continue;
+    }
+    const randomIndex = randomByte % charsetLength;
+    password += charset[randomIndex];
+  }
+  return password;
+}
+
+export default function ChangeUserPasswordModal({ opened, onClose, user, onSuccess, mailEnabled }: ChangeUserPasswordModalProps) {
+  const { t } = useTranslation();
+  const [form, setForm] = useState({
+    newPassword: '',
+    confirmPassword: '',
+    generateRandom: false,
+    sendEmail: false,
+    includePassword: false,
+    forcePasswordChange: false,
+  });
+  const [processing, setProcessing] = useState(false);
+
+  const disabled = !user;
+
+  const handleGeneratePassword = () => {
+    const generated = generateSecurePassword();
+    setForm((prev) => ({ ...prev, newPassword: generated, confirmPassword: generated, generateRandom: true }));
+  };
+
+  const handleCopyPassword = async () => {
+    if (!form.newPassword) return;
+    try {
+      await navigator.clipboard.writeText(form.newPassword);
+      alert({ alertType: 'success', title: t('workspace.people.changePassword.copiedToClipboard', 'Password copied to clipboard') });
+    } catch (_error) {
+      alert({ alertType: 'error', title: t('workspace.people.changePassword.copyFailed', 'Failed to copy password') });
+    }
+  };
+
+  const resetState = () => {
+    setForm({
+      newPassword: '',
+      confirmPassword: '',
+      generateRandom: false,
+      sendEmail: false,
+      includePassword: false,
+      forcePasswordChange: false,
+    });
+  };
+
+  const handleClose = () => {
+    if (processing) return;
+    resetState();
+    onClose();
+  };
+
+  const handleSubmit = async () => {
+    if (!user) return;
+
+    if (!form.generateRandom && !form.newPassword.trim()) {
+      alert({ alertType: 'error', title: t('workspace.people.changePassword.passwordRequired', 'Please enter a new password') });
+      return;
+    }
+
+    if (!form.generateRandom && form.newPassword !== form.confirmPassword) {
+      alert({ alertType: 'error', title: t('workspace.people.changePassword.passwordMismatch', 'Passwords do not match') });
+      return;
+    }
+
+    const payload: ChangeUserPasswordRequest = {
+      username: user.username,
+      newPassword: form.newPassword, // Always send the password (frontend generates it when generateRandom is true)
+      generateRandom: false, // Not needed since we're generating on frontend
+      sendEmail: form.sendEmail,
+      includePassword: form.includePassword,
+      forcePasswordChange: form.forcePasswordChange,
+    };
+
+    try {
+      setProcessing(true);
+      await userManagementService.changeUserPassword(payload);
+      alert({ alertType: 'success', title: t('workspace.people.changePassword.success', 'Password updated successfully') });
+      onSuccess();
+      handleClose();
+    } catch (error: any) {
+      const errorMessage = error.response?.data?.message || error.response?.data?.error || error.message || t('workspace.people.changePassword.error', 'Failed to update password');
+      alert({ alertType: 'error', title: errorMessage });
+    } finally {
+      setProcessing(false);
+    }
+  };
+
+  useEffect(() => {
+    if (opened) {
+      setForm({
+        newPassword: '',
+        confirmPassword: '',
+        generateRandom: false,
+        sendEmail: false,
+        includePassword: false,
+        forcePasswordChange: false,
+      });
+    }
+  }, [opened, user?.username]);
+
+  // Check if username is a valid email format
+  const isValidEmail = (email: string | undefined) => {
+    if (!email) return false;
+    const emailRegex = /^[^\s@]+@[^\s@]+\.[^\s@]+$/;
+    return emailRegex.test(email);
+  };
+
+  const canEmail = mailEnabled && isValidEmail(user?.username);
+  const passwordPreview = useMemo(() => form.newPassword && form.generateRandom ? form.newPassword : '', [form.generateRandom, form.newPassword]);
+
+  return (
+    <Modal
+      opened={opened}
+      onClose={handleClose}
+      size="md"
+      zIndex={Z_INDEX_OVER_CONFIG_MODAL}
+      centered
+      padding="xl"
+      withCloseButton={false}
+    >
+      <div style={{ position: 'relative' }}>
+        <CloseButton
+          onClick={handleClose}
+          size="lg"
+          disabled={processing}
+          style={{
+            position: 'absolute',
+            top: -8,
+            right: -8,
+            zIndex: 1,
+          }}
+        />
+        <Stack gap="lg" pt="md">
+          <Stack gap="md" align="center">
+            <LocalIcon icon="lock" width="3rem" height="3rem" style={{ color: 'var(--mantine-color-gray-6)' }} />
+            <Text size="xl" fw={600} ta="center">
+              {t('workspace.people.changePassword.title', 'Change password')}
+            </Text>
+            <Text size="sm" c="dimmed" ta="center">
+              {t('workspace.people.changePassword.subtitle', 'Update the password for')} <strong>{user?.username}</strong>
+            </Text>
+          </Stack>
+
+          <Stack gap="sm">
+            <PasswordInput
+              label={t('workspace.people.changePassword.newPassword', 'New password')}
+              placeholder={t('workspace.people.changePassword.placeholder', 'Enter a new password')}
+              value={form.newPassword}
+              onChange={(event) => setForm({ ...form, newPassword: event.currentTarget.value, generateRandom: false })}
+              disabled={processing || disabled || form.generateRandom}
+              data-autofocus
+            />
+            <PasswordInput
+              label={t('workspace.people.changePassword.confirmPassword', 'Confirm password')}
+              placeholder={t('workspace.people.changePassword.confirmPlaceholder', 'Re-enter the new password')}
+              value={form.confirmPassword}
+              onChange={(event) => setForm({ ...form, confirmPassword: event.currentTarget.value, generateRandom: false })}
+              disabled={processing || disabled || form.generateRandom}
+              error={!form.generateRandom && form.confirmPassword && form.newPassword !== form.confirmPassword ? t('workspace.people.changePassword.passwordMismatch', 'Passwords do not match') : undefined}
+            />
+            <Group justify="space-between">
+              <Checkbox
+                label={t('workspace.people.changePassword.generateRandom', 'Generate secure password')}
+                checked={form.generateRandom}
+                disabled={processing || disabled}
+                onChange={(event) => {
+                  const checked = event.currentTarget.checked;
+                  setForm((prev) => ({ ...prev, generateRandom: checked }));
+                  if (event.currentTarget.checked) {
+                    handleGeneratePassword();
+                  }
+                }}
+              />
+              {passwordPreview && (
+                <Group gap="xs" align="center">
+                  <Text size="xs" c="dimmed">
+                    {t('workspace.people.changePassword.generatedPreview', 'Generated password:')} <strong>{passwordPreview}</strong>
+                  </Text>
+                  <Tooltip label={t('workspace.people.changePassword.copyTooltip', 'Copy to clipboard')}>
+                    <ActionIcon
+                      size="sm"
+                      variant="subtle"
+                      color="gray"
+                      onClick={handleCopyPassword}
+                      disabled={processing}
+                    >
+                      <LocalIcon icon="content-copy" width="0.9rem" height="0.9rem" />
+                    </ActionIcon>
+                  </Tooltip>
+                </Group>
+              )}
+            </Group>
+          </Stack>
+
+          <Stack gap="xs">
+            <Checkbox
+              label={t('workspace.people.changePassword.sendEmail', 'Email the user about this change')}
+              checked={canEmail && form.sendEmail}
+              onChange={(event) => setForm({ ...form, sendEmail: event.currentTarget.checked })}
+              disabled={!canEmail || processing}
+            />
+            <Checkbox
+              label={t('workspace.people.changePassword.includePassword', 'Include the new password in the email')}
+              checked={canEmail && form.sendEmail && form.includePassword}
+              onChange={(event) => setForm({ ...form, includePassword: event.currentTarget.checked })}
+              disabled={!canEmail || !form.sendEmail || processing}
+            />
+            <Checkbox
+              label={t('workspace.people.changePassword.forcePasswordChange', 'Force user to change password on next login')}
+              checked={form.forcePasswordChange}
+              onChange={(event) => setForm({ ...form, forcePasswordChange: event.currentTarget.checked })}
+              disabled={processing || disabled}
+            />
+            {!canEmail && (
+              <Text size="xs" c="dimmed">
+                {mailEnabled
+                  ? t('workspace.people.changePassword.emailUnavailable', "This user's email is not a valid email address. Notifications are disabled.")
+                  : t('workspace.people.changePassword.smtpDisabled', 'Email notifications require SMTP to be enabled in settings.')}
+              </Text>
+            )}
+            {canEmail && !form.includePassword && form.sendEmail && (
+              <Text size="xs" c="dimmed">
+                {t('workspace.people.changePassword.notifyOnly', 'An email will be sent without the password, letting the user know an admin changed it.')}
+              </Text>
+            )}
+          </Stack>
+
+          <Button onClick={handleSubmit} loading={processing} fullWidth size="md" disabled={disabled} mt="md">
+            {t('workspace.people.changePassword.submit', 'Update password')}
+          </Button>
+        </Stack>
+      </div>
+    </Modal>
+  );
+}

frontend/src/proprietary/components/shared/config/configSections/PeopleSection.tsx

@@ -30,6 +30,7 @@ import LoginRequiredBanner from '@app/components/shared/config/LoginRequiredBann
 import { useNavigate } from 'react-router-dom';
 import UpdateSeatsButton from '@app/components/shared/UpdateSeatsButton';
 import { useLicense } from '@app/contexts/LicenseContext';
+import ChangeUserPasswordModal from '@app/components/shared/ChangeUserPasswordModal';
 
 export default function PeopleSection() {
   const { t } = useTranslation();
@@ -43,8 +44,11 @@ export default function PeopleSection() {
   const [searchQuery, setSearchQuery] = useState('');
   const [inviteModalOpened, setInviteModalOpened] = useState(false);
   const [editUserModalOpened, setEditUserModalOpened] = useState(false);
+  const [changePasswordModalOpened, setChangePasswordModalOpened] = useState(false);
+  const [passwordUser, setPasswordUser] = useState<User | null>(null);
   const [selectedUser, setSelectedUser] = useState<User | null>(null);
   const [processing, setProcessing] = useState(false);
+  const [mailEnabled, setMailEnabled] = useState(false);
 
   // License information
   const [licenseInfo, setLicenseInfo] = useState<{
@@ -119,6 +123,7 @@ export default function PeopleSection() {
           premiumEnabled: adminData.premiumEnabled,
           totalUsers: adminData.totalUsers,
         });
+        setMailEnabled(adminData.mailEnabled);
       } else {
         // Provide example data when login is disabled
         const exampleUsers: User[] = [
@@ -179,6 +184,7 @@ export default function PeopleSection() {
 
         setUsers(exampleUsers);
         setTeams(exampleTeams);
+        setMailEnabled(false);
 
         // Example license information
         setLicenseInfo({
@@ -267,6 +273,16 @@ export default function PeopleSection() {
     setEditUserModalOpened(true);
   };
 
+  const openChangePasswordModal = (user: User) => {
+    setPasswordUser(user);
+    setChangePasswordModalOpened(true);
+  };
+
+  const closeChangePasswordModal = () => {
+    setChangePasswordModalOpened(false);
+    setPasswordUser(null);
+  };
+
   const closeEditModal = () => {
     setEditUserModalOpened(false);
     setSelectedUser(null);
@@ -562,7 +578,20 @@ export default function PeopleSection() {
                           </ActionIcon>
                         </Menu.Target>
                         <Menu.Dropdown style={{ zIndex: Z_INDEX_OVER_CONFIG_MODAL }}>
-                          <Menu.Item onClick={() => openEditModal(user)} disabled={!loginEnabled}>{t('workspace.people.editRole')}</Menu.Item>
+                          <Menu.Item
+                            leftSection={<LocalIcon icon="edit" width="1rem" height="1rem" />}
+                            onClick={() => openEditModal(user)}
+                            disabled={!loginEnabled}
+                          >
+                            {t('workspace.people.editRole')}
+                          </Menu.Item>
+                          <Menu.Item
+                            leftSection={<LocalIcon icon="lock" width="1rem" height="1rem" />}
+                            onClick={() => openChangePasswordModal(user)}
+                            disabled={!loginEnabled}
+                          >
+                            {t('workspace.people.changePassword.action', 'Change password')}
+                          </Menu.Item>
                           <Menu.Item
                             leftSection={user.enabled ? <LocalIcon icon="person-off" width="1rem" height="1rem" /> : <LocalIcon icon="person-check" width="1rem" height="1rem" />}
                             onClick={() => handleToggleEnabled(user)}
@@ -591,6 +620,14 @@ export default function PeopleSection() {
         onSuccess={fetchData}
       />
 
+      <ChangeUserPasswordModal
+        opened={changePasswordModalOpened}
+        onClose={closeChangePasswordModal}
+        user={passwordUser}
+        onSuccess={fetchData}
+        mailEnabled={mailEnabled}
+      />
+
       {/* Edit User Modal */}
       <Modal
         opened={editUserModalOpened}

frontend/src/proprietary/components/shared/config/configSections/TeamDetailsSection.tsx

@@ -22,6 +22,7 @@ import { alert } from '@app/components/toast';
 import { teamService, Team } from '@app/services/teamService';
 import { User, userManagementService } from '@app/services/userManagementService';
 import { Z_INDEX_OVER_CONFIG_MODAL } from '@app/styles/zIndex';
+import ChangeUserPasswordModal from '@app/components/shared/ChangeUserPasswordModal';
 
 interface TeamDetailsSectionProps {
   teamId: number;
@@ -38,6 +39,8 @@ export default function TeamDetailsSection({ teamId, onBack }: TeamDetailsSectio
   const [userLastRequest, setUserLastRequest] = useState<Record<string, number>>({});
   const [addMemberModalOpened, setAddMemberModalOpened] = useState(false);
   const [changeTeamModalOpened, setChangeTeamModalOpened] = useState(false);
+  const [changePasswordModalOpened, setChangePasswordModalOpened] = useState(false);
+  const [passwordUser, setPasswordUser] = useState<User | null>(null);
   const [selectedUser, setSelectedUser] = useState<User | null>(null);
   const [selectedUserId, setSelectedUserId] = useState<string>('');
   const [selectedTeamId, setSelectedTeamId] = useState<string>('');
@@ -47,6 +50,7 @@ export default function TeamDetailsSection({ teamId, onBack }: TeamDetailsSectio
   const [licenseInfo, setLicenseInfo] = useState<{
     availableSlots: number;
   } | null>(null);
+  const [mailEnabled, setMailEnabled] = useState(false);
 
   useEffect(() => {
     fetchTeamDetails();
@@ -70,6 +74,7 @@ export default function TeamDetailsSection({ teamId, onBack }: TeamDetailsSectio
       setLicenseInfo({
         availableSlots: adminData.availableSlots,
       });
+      setMailEnabled(adminData.mailEnabled);
     } catch (error) {
       console.error('Failed to fetch team details:', error);
       alert({ alertType: 'error', title: t('workspace.teams.loadError', 'Failed to load team details') });
@@ -172,6 +177,16 @@ export default function TeamDetailsSection({ teamId, onBack }: TeamDetailsSectio
     setChangeTeamModalOpened(true);
   };
 
+  const openChangePasswordModal = (user: User) => {
+    setPasswordUser(user);
+    setChangePasswordModalOpened(true);
+  };
+
+  const closeChangePasswordModal = () => {
+    setChangePasswordModalOpened(false);
+    setPasswordUser(null);
+  };
+
   const handleChangeTeam = async () => {
     if (!selectedUser || !selectedTeamId) {
       alert({ alertType: 'error', title: t('workspace.teams.changeTeam.selectTeamRequired', 'Please select a team') });
@@ -398,6 +413,13 @@ export default function TeamDetailsSection({ teamId, onBack }: TeamDetailsSectio
                           >
                             {t('workspace.teams.changeTeam.label', 'Change Team')}
                           </Menu.Item>
+                          <Menu.Item
+                            leftSection={<LocalIcon icon="lock" width="1rem" height="1rem" />}
+                            onClick={() => openChangePasswordModal(user)}
+                            disabled={processing}
+                          >
+                            {t('workspace.people.changePassword.action', 'Change password')}
+                          </Menu.Item>
                           {team.name !== 'Internal' && team.name !== 'Default' && (
                             <Menu.Item
                               leftSection={<LocalIcon icon="person-remove" width="1rem" height="1rem" />}
@@ -427,6 +449,14 @@ export default function TeamDetailsSection({ teamId, onBack }: TeamDetailsSectio
           </Table.Tbody>
       </Table>
 
+      <ChangeUserPasswordModal
+        opened={changePasswordModalOpened}
+        onClose={closeChangePasswordModal}
+        user={passwordUser}
+        onSuccess={fetchTeamDetails}
+        mailEnabled={mailEnabled}
+      />
+
       {/* Add Member Modal */}
       <Modal
         opened={addMemberModalOpened}

frontend/src/proprietary/services/userManagementService.ts

@@ -37,6 +37,7 @@ export interface AdminSettingsData {
   grandfatheredUserCount: number;
   licenseMaxUsers: number;
   premiumEnabled: boolean;
+  mailEnabled: boolean;
 }
 
 export interface CreateUserRequest {
@@ -97,6 +98,15 @@ export interface InviteToken {
   expiresAt: string;
 }
 
+export interface ChangeUserPasswordRequest {
+  username: string;
+  newPassword?: string;
+  generateRandom?: boolean;
+  sendEmail?: boolean;
+  includePassword?: boolean;
+  forcePasswordChange?: boolean;
+}
+
 /**
  * User Management Service
  * Provides functions to interact with user management backend APIs
@@ -254,4 +264,31 @@ export const userManagementService = {
     const response = await apiClient.post<{ deletedCount: number }>('/api/v1/invite/cleanup');
     return response.data;
   },
+
+  /**
+   * Change another user's password (admin only)
+   */
+  async changeUserPassword(data: ChangeUserPasswordRequest): Promise<void> {
+    const formData = new FormData();
+    formData.append('username', data.username);
+    if (data.newPassword) {
+      formData.append('newPassword', data.newPassword);
+    }
+    if (data.generateRandom !== undefined) {
+      formData.append('generateRandom', data.generateRandom.toString());
+    }
+    if (data.sendEmail !== undefined) {
+      formData.append('sendEmail', data.sendEmail.toString());
+    }
+    if (data.includePassword !== undefined) {
+      formData.append('includePassword', data.includePassword.toString());
+    }
+    if (data.forcePasswordChange !== undefined) {
+      formData.append('forcePasswordChange', data.forcePasswordChange.toString());
+    }
+
+    await apiClient.post('/api/v1/user/admin/changePasswordForUser', formData, {
+      suppressErrorToast: true, // Component will handle error display
+    } as any);
+  },
 };