Shorten onbaording (#5198)

Also added `enableDesktopInstallSlide` flag in `settings.yml` to hide
the download for desktop page in the onboarding.

---------

Co-authored-by: James Brunton <[email protected]>

frontend/public/locales/en-GB/translation.toml

@@ -312,10 +312,10 @@ yamlAdvert = "Stirling PDF Pro supports YAML configuration files and other SSO f
 ssoAdvert = "Looking for more user management features? Check out Stirling PDF Pro"
 
 [analytics]
-title = "Do you want make Stirling PDF better?"
-paragraph1 = "Stirling PDF has opt in analytics to help us improve the product. We do not track any personal information or file contents."
+title = "Do you want to help make Stirling PDF better?"
+paragraph1 = "Stirling PDF has opt-in analytics to help us improve the product. We do not track any personal information or file contents."
 paragraph2 = "Please consider enabling analytics to help Stirling-PDF grow and to allow us to understand our users better."
-learnMore = "Learn more"
+learnMore = "Learn more about our analytics"
 enable = "Enable analytics"
 disable = "Disable analytics"
 settings = "You can change the settings for analytics in the config/settings.yml file"
@@ -340,6 +340,10 @@ advance = "Advanced"
 edit = "View & Edit"
 popular = "Popular"
 
+[footer]
+discord = "Discord"
+issues = "GitHub"
+
 [settings.preferences]
 title = "Preferences"
 
@@ -4060,12 +4064,20 @@ settings = "Settings"
 adminSettings = "Admin Settings"
 allTools = "Tools"
 reader = "Reader"
+tours = "Tours"
+showMeAround = "Show me around"
+
+[quickAccess.toursTooltip]
+admin = "Watch walkthroughs here: Tools tour, New V2 layout tour, and the Admin tour."
+user = "Watch walkthroughs here: Tools tour and the New V2 layout tour."
 
 [quickAccess.helpMenu]
 toolsTour = "Tools Tour"
 toolsTourDesc = "Learn what the tools can do"
 adminTour = "Admin Tour"
 adminTourDesc = "Explore admin settings & features"
+whatsNewTour = "See what's new in V2"
+whatsNewTourDesc = "Tour the updated layout"
 
 [admin]
 error = "Error"
@@ -5259,6 +5271,16 @@ finish = "Finish"
 startTour = "Start Tour"
 startTourDescription = "Take a guided tour of Stirling PDF's key features"
 
+[onboarding.whatsNew]
+quickAccess = "Start at the <strong>Quick Access</strong> rail to jump between Reader, Automate, your files, and all the tours."
+leftPanel = "The left <strong>Tools</strong> panel lists everything you can do. Browse categories or search to find a tool quickly."
+fileUpload = "Use the <strong>Files</strong> button to upload or pick a recent PDF. We will load a sample so you can see the workspace."
+rightRail = "The <strong>Right Rail</strong> holds quick actions to select files, change theme or language, and download results."
+topBar = "The top bar lets you swap between <strong>Viewer</strong>, <strong>Page Editor</strong>, and <strong>Active Files</strong>."
+pageEditorView = "Switch to the Page Editor to reorder, rotate, or delete pages."
+activeFilesView = "Use Active Files to see everything you have open and pick what to work on."
+wrapUp = "That is what is new in V2. Open the <strong>Tours</strong> menu anytime to replay this, the Tools tour, or the Admin tour."
+
 [onboarding.welcomeModal]
 title = "Welcome to Stirling PDF!"
 description = "Would you like to take a quick 1-minute tour to learn the key features and how to get started?"
@@ -5279,6 +5301,10 @@ download = "Download →"
 showMeAround = "Show me around"
 skipTheTour = "Skip the tour"
 
+[onboarding.tourOverview]
+title = "Tour Overview"
+body = "Stirling PDF V2 ships with dozens of tools and a refreshed layout. Take a quick tour to see what changed and where to find the features you need."
+
 [onboarding.serverLicense]
 skip = "Skip for now"
 seePlans = "See Plans →"
@@ -5817,6 +5843,8 @@ notAvailable = "Audit system not available"
 notAvailableMessage = "The audit system is not configured or not available."
 disabled = "Audit logging is disabled"
 disabledMessage = "Enable audit logging in your application configuration to track system events."
+enterpriseRequired = "Enterprise License Required"
+enterpriseRequiredMessage = "The audit logging system is an enterprise feature. Please upgrade to an enterprise license to access audit logs and analytics."
 
 [audit.error]
 title = "Error loading audit system"

frontend/src/core/components/onboarding/InitialOnboardingModal/renderButtons.tsx

@@ -47,11 +47,11 @@ export function SlideButtons({ slideDefinition, licenseNotice, flowState, onActi
     ) {
       return t('onboarding.serverLicense.upgrade', 'Upgrade now →');
     }
-    
+
     // Translate the label (it's a translation key)
     const label = button.label ?? '';
     if (!label) return '';
-    
+
     // Extract fallback text from translation key (e.g., 'onboarding.buttons.next' -> 'Next')
     const fallback = label.split('.').pop() || label;
     return t(label, fallback);
@@ -105,4 +105,4 @@ export function SlideButtons({ slideDefinition, licenseNotice, flowState, onActi
       <Group gap={12}>{rightButtons.map(renderButton)}</Group>
     </Group>
   );
-}
+}

frontend/src/core/components/onboarding/Onboarding.tsx

@@ -5,7 +5,6 @@ import { useNavigate, useLocation } from 'react-router-dom';
 import { isAuthRoute } from '@app/constants/routes';
 import { dispatchTourState } from '@app/constants/events';
 import { useOnboardingOrchestrator } from '@app/components/onboarding/orchestrator/useOnboardingOrchestrator';
-import { markStepSeen } from '@app/components/onboarding/orchestrator/onboardingStorage';
 import { useBypassOnboarding } from '@app/components/onboarding/useBypassOnboarding';
 import OnboardingTour, { type AdvanceArgs, type CloseArgs } from '@app/components/onboarding/OnboardingTour';
 import OnboardingModalSlide from '@app/components/onboarding/OnboardingModalSlide';
@@ -20,10 +19,12 @@ import { useTourOrchestration } from '@app/contexts/TourOrchestrationContext';
 import { useAdminTourOrchestration } from '@app/contexts/AdminTourOrchestrationContext';
 import { createUserStepsConfig } from '@app/components/onboarding/userStepsConfig';
 import { createAdminStepsConfig } from '@app/components/onboarding/adminStepsConfig';
+import { createWhatsNewStepsConfig } from '@app/components/onboarding/whatsNewStepsConfig';
 import { removeAllGlows } from '@app/components/onboarding/tourGlow';
 import { useFilesModalContext } from '@app/contexts/FilesModalContext';
 import { useServerExperience } from '@app/hooks/useServerExperience';
-import AdminAnalyticsChoiceModal from '@app/components/shared/AdminAnalyticsChoiceModal';
+import { useAppConfig } from '@app/contexts/AppConfigContext';
+import apiClient from '@app/services/apiClient';
 import '@app/components/onboarding/OnboardingTour.css';
 
 export default function Onboarding() {
@@ -39,6 +40,11 @@ export default function Onboarding() {
   const { osInfo, osOptions, setSelectedDownloadUrl, handleDownloadSelected } = useOnboardingDownload();
   const { showLicenseSlide, licenseNotice: externalLicenseNotice, closeLicenseSlide } = useServerLicenseRequest();
   const { tourRequested: externalTourRequested, requestedTourType, clearTourRequest } = useTourRequest();
+  const { config, refetch: refetchConfig } = useAppConfig();
+  const [analyticsError, setAnalyticsError] = useState<string | null>(null);
+  const [analyticsLoading, setAnalyticsLoading] = useState(false);
+  const [showAnalyticsModal, setShowAnalyticsModal] = useState(false);
+  const [analyticsModalDismissed, setAnalyticsModalDismissed] = useState(false);
 
   const handleRoleSelect = useCallback((role: 'admin' | 'user' | null) => {
     actions.updateRuntimeState({ selectedRole: role });
@@ -50,7 +56,34 @@ export default function Onboarding() {
     window.location.href = '/login';
   }, [actions]);
 
-  const handleButtonAction = useCallback((action: ButtonAction) => {
+  // Check if we should show analytics modal before onboarding
+  useEffect(() => {
+    if (!isLoading && !analyticsModalDismissed && serverExperience.effectiveIsAdmin && config?.enableAnalytics == null) {
+      setShowAnalyticsModal(true);
+    }
+  }, [isLoading, analyticsModalDismissed, serverExperience.effectiveIsAdmin, config?.enableAnalytics]);
+
+  const handleAnalyticsChoice = useCallback(async (enableAnalytics: boolean) => {
+    if (analyticsLoading) return;
+    setAnalyticsLoading(true);
+    setAnalyticsError(null);
+
+    try {
+      const formData = new FormData();
+      formData.append('enabled', enableAnalytics.toString());
+
+      await apiClient.post('/api/v1/settings/update-enable-analytics', formData);
+      await refetchConfig();
+      setShowAnalyticsModal(false);
+      setAnalyticsModalDismissed(true);
+      setAnalyticsLoading(false);
+    } catch (error) {
+      setAnalyticsError(error instanceof Error ? error.message : 'Unknown error');
+      setAnalyticsLoading(false);
+    }
+  }, [analyticsLoading, refetchConfig]);
+
+  const handleButtonAction = useCallback(async (action: ButtonAction) => {
     switch (action) {
       case 'next':
       case 'complete-close':
@@ -69,35 +102,43 @@ export default function Onboarding() {
       case 'security-next':
         if (!runtimeState.selectedRole) return;
         if (runtimeState.selectedRole !== 'admin') {
-          actions.updateRuntimeState({ tourRequested: true, tourType: 'tools' });
+          actions.updateRuntimeState({ tourType: 'whatsnew' });
+          setIsTourOpen(true);
         }
         actions.complete();
         break;
       case 'launch-admin':
-        actions.updateRuntimeState({ tourRequested: true, tourType: 'admin' });
-        actions.complete();
+        actions.updateRuntimeState({ tourType: 'admin' });
+        setIsTourOpen(true);
         break;
       case 'launch-tools':
-        actions.updateRuntimeState({ tourRequested: true, tourType: 'tools' });
-        actions.complete();
+        actions.updateRuntimeState({ tourType: 'whatsnew' });
+        setIsTourOpen(true);
         break;
       case 'launch-auto': {
-        const tourType = serverExperience.effectiveIsAdmin || runtimeState.selectedRole === 'admin' ? 'admin' : 'tools';
-        actions.updateRuntimeState({ tourRequested: true, tourType });
-        actions.complete();
+        const tourType = serverExperience.effectiveIsAdmin || runtimeState.selectedRole === 'admin' ? 'admin' : 'whatsnew';
+        actions.updateRuntimeState({ tourType });
+        setIsTourOpen(true);
         break;
       }
       case 'skip-to-license':
-        markStepSeen('tour');
-        actions.updateRuntimeState({ tourRequested: false });
+        actions.complete();
+        break;
+      case 'skip-tour':
         actions.complete();
         break;
       case 'see-plans':
         actions.complete();
         navigate('/settings/adminPlan');
         break;
+      case 'enable-analytics':
+        await handleAnalyticsChoice(true);
+        break;
+      case 'disable-analytics':
+        await handleAnalyticsChoice(false);
+        break;
     }
-  }, [actions, handleDownloadSelected, navigate, runtimeState.selectedRole, serverExperience.effectiveIsAdmin]);
+  }, [actions, handleAnalyticsChoice, handleDownloadSelected, navigate, runtimeState.selectedRole, serverExperience.effectiveIsAdmin]);
 
   const isRTL = typeof document !== 'undefined' ? document.documentElement.dir === 'rtl' : false;
   const [isTourOpen, setIsTourOpen] = useState(false);
@@ -117,10 +158,7 @@ export default function Onboarding() {
         backToAllTools: tourOrch.backToAllTools,
         selectCropTool: tourOrch.selectCropTool,
         loadSampleFile: tourOrch.loadSampleFile,
-        switchToViewer: tourOrch.switchToViewer,
-        switchToPageEditor: tourOrch.switchToPageEditor,
         switchToActiveFiles: tourOrch.switchToActiveFiles,
-        selectFirstFile: tourOrch.selectFirstFile,
         pinFile: tourOrch.pinFile,
         modifyCropSettings: tourOrch.modifyCropSettings,
         executeTool: tourOrch.executeTool,
@@ -130,6 +168,24 @@ export default function Onboarding() {
     [t, tourOrch, closeFilesModal, openFilesModal]
   );
 
+  const whatsNewStepsConfig = useMemo(
+    () => createWhatsNewStepsConfig({
+      t,
+      actions: {
+        saveWorkbenchState: tourOrch.saveWorkbenchState,
+        closeFilesModal,
+        backToAllTools: tourOrch.backToAllTools,
+        openFilesModal,
+        loadSampleFile: tourOrch.loadSampleFile,
+        switchToViewer: tourOrch.switchToViewer,
+        switchToPageEditor: tourOrch.switchToPageEditor,
+        switchToActiveFiles: tourOrch.switchToActiveFiles,
+        selectFirstFile: tourOrch.selectFirstFile,
+      },
+    }),
+    [t, tourOrch, closeFilesModal, openFilesModal]
+  );
+
   const adminStepsConfig = useMemo(
     () => createAdminStepsConfig({
       t,
@@ -144,21 +200,19 @@ export default function Onboarding() {
   );
 
   const tourSteps = useMemo<StepType[]>(() => {
-    const config = runtimeState.tourType === 'admin' ? adminStepsConfig : userStepsConfig;
-    return Object.values(config);
-  }, [adminStepsConfig, runtimeState.tourType, userStepsConfig]);
-
-  useEffect(() => {
-    if (currentStep?.id === 'tour' && !isTourOpen) {
-      markStepSeen('tour');
-      setIsTourOpen(true);
+    switch (runtimeState.tourType) {
+      case 'admin':
+        return Object.values(adminStepsConfig);
+      case 'whatsnew':
+        return Object.values(whatsNewStepsConfig);
+      default:
+        return Object.values(userStepsConfig);
     }
-  }, [currentStep, isTourOpen, activeFlow]);
+  }, [adminStepsConfig, runtimeState.tourType, userStepsConfig, whatsNewStepsConfig]);
 
   useEffect(() => {
     if (externalTourRequested) {
-      actions.updateRuntimeState({ tourRequested: true, tourType: requestedTourType });
-      markStepSeen('tour');
+      actions.updateRuntimeState({ tourType: requestedTourType });
       setIsTourOpen(true);
       clearTourRequest();
     }
@@ -176,9 +230,9 @@ export default function Onboarding() {
     } else {
       tourOrch.restoreWorkbenchState();
     }
-    markStepSeen('tour');
-    if (currentStep?.id === 'tour') actions.complete();
-  }, [actions, adminTourOrch, currentStep?.id, runtimeState.tourType, tourOrch]);
+    // Advance to next onboarding step after tour completes
+    actions.complete();
+  }, [actions, adminTourOrch, runtimeState.tourType, tourOrch]);
 
   const handleAdvanceTour = useCallback((args: AdvanceArgs) => {
     const { setCurrentStep, currentStep: tourCurrentStep, steps, setIsOpen } = args;
@@ -216,8 +270,10 @@ export default function Onboarding() {
       firstLoginUsername: runtimeState.firstLoginUsername,
       onPasswordChanged: handlePasswordChanged,
       usingDefaultCredentials: runtimeState.usingDefaultCredentials,
+      analyticsError,
+      analyticsLoading,
     });
-  }, [currentSlideDefinition, osInfo, osOptions, runtimeState.selectedRole, runtimeState.licenseNotice, handleRoleSelect, serverExperience.loginEnabled, setSelectedDownloadUrl, runtimeState.firstLoginUsername, handlePasswordChanged]);
+  }, [analyticsError, analyticsLoading, currentSlideDefinition, osInfo, osOptions, runtimeState.selectedRole, runtimeState.licenseNotice, handleRoleSelect, serverExperience.loginEnabled, setSelectedDownloadUrl, runtimeState.firstLoginUsername, handlePasswordChanged]);
 
   const modalSlideCount = useMemo(() => {
     return activeFlow.filter((step) => step.type === 'modal-slide').length;
@@ -237,8 +293,45 @@ export default function Onboarding() {
     return null;
   }
 
+  // Show analytics modal before onboarding if needed
+  if (showAnalyticsModal) {
+    const slideDefinition = SLIDE_DEFINITIONS['analytics-choice'];
+    const slideContent = slideDefinition.createSlide({
+      osLabel: '',
+      osUrl: '',
+      selectedRole: null,
+      onRoleSelect: () => {},
+      analyticsError,
+      analyticsLoading,
+    });
+
+    return (
+      <OnboardingModalSlide
+        slideDefinition={slideDefinition}
+        slideContent={slideContent}
+        runtimeState={runtimeState}
+        modalSlideCount={1}
+        currentModalSlideIndex={0}
+        onSkip={() => {}} // No skip allowed
+        onAction={async (action) => {
+          if (action === 'enable-analytics') {
+            await handleAnalyticsChoice(true);
+          } else if (action === 'disable-analytics') {
+            await handleAnalyticsChoice(false);
+          }
+        }}
+        allowDismiss={false}
+      />
+    );
+  }
+
   if (showLicenseSlide) {
-    const slideDefinition = SLIDE_DEFINITIONS['server-license'];
+    const baseSlideDefinition = SLIDE_DEFINITIONS['server-license'];
+    // Remove back button for external license notice
+    const slideDefinition = {
+      ...baseSlideDefinition,
+      buttons: baseSlideDefinition.buttons.filter(btn => btn.key !== 'license-back')
+    };
     const effectiveLicenseNotice = externalLicenseNotice || runtimeState.licenseNotice;
     const slideContent = slideDefinition.createSlide({
       osLabel: '',
@@ -250,7 +343,7 @@ export default function Onboarding() {
       licenseNotice: effectiveLicenseNotice,
       loginEnabled: serverExperience.loginEnabled,
     });
-    
+
     return (
       <OnboardingModalSlide
         slideDefinition={slideDefinition}
@@ -271,40 +364,34 @@ export default function Onboarding() {
     );
   }
 
+  // Always render the tour component (it controls its own visibility with isOpen)
+  const tourComponent = (
+    <OnboardingTour
+      isOpen={isTourOpen}
+      tourSteps={tourSteps}
+      tourType={runtimeState.tourType}
+      isRTL={isRTL}
+      t={t}
+      onAdvance={handleAdvanceTour}
+      onClose={handleCloseTour}
+    />
+  );
+
+  // If no active onboarding, just show the tour (which may or may not be open)
   if (isLoading || !isActive || !currentStep) {
-    return (
-      <OnboardingTour
-        isOpen={isTourOpen}
-        tourSteps={tourSteps}
-        tourType={runtimeState.tourType}
-        isRTL={isRTL}
-        t={t}
-        onAdvance={handleAdvanceTour}
-        onClose={handleCloseTour}
-      />
-    );
+    return tourComponent;
   }
 
+  // If tour is open, hide the onboarding modal and just show the tour
+  if (isTourOpen) {
+    return tourComponent;
+  }
+
+  // Render the current onboarding step
   switch (currentStep.type) {
     case 'tool-prompt':
       return <ToolPanelModePrompt forceOpen={true} onComplete={actions.complete} />;
 
-    case 'tour':
-      return (
-        <OnboardingTour
-          isOpen={true}
-          tourSteps={tourSteps}
-          tourType={runtimeState.tourType}
-          isRTL={isRTL}
-          t={t}
-          onAdvance={handleAdvanceTour}
-          onClose={handleCloseTour}
-        />
-      );
-
-    case 'analytics-modal':
-      return <AdminAnalyticsChoiceModal opened={true} onClose={actions.complete} />;
-
     case 'modal-slide':
       if (!currentSlideDefinition || !currentSlideContent) return null;
       return (

frontend/src/core/components/onboarding/OnboardingModalSlide.tsx

@@ -6,8 +6,9 @@
  */
 
 import React from 'react';
-import { Modal, Stack } from '@mantine/core';
+import { Modal, Stack, ActionIcon } from '@mantine/core';
 import DiamondOutlinedIcon from '@mui/icons-material/DiamondOutlined';
+import CloseIcon from '@mui/icons-material/Close';
 
 import type { SlideDefinition, ButtonAction } from '@app/components/onboarding/onboardingFlowConfig';
 import type { OnboardingRuntimeState } from '@app/components/onboarding/orchestrator/onboardingConfig';
@@ -28,6 +29,7 @@ interface OnboardingModalSlideProps {
   currentModalSlideIndex: number;
   onSkip: () => void;
   onAction: (action: ButtonAction) => void;
+  allowDismiss?: boolean;
 }
 
 export default function OnboardingModalSlide({
@@ -38,6 +40,7 @@ export default function OnboardingModalSlide({
   currentModalSlideIndex,
   onSkip,
   onAction,
+  allowDismiss = true,
 }: OnboardingModalSlideProps) {
 
   const renderHero = () => {
@@ -62,6 +65,9 @@ export default function OnboardingModalSlide({
         {slideDefinition.hero.type === 'lock' && (
           <LocalIcon icon="lock-outline" width={64} height={64} className={styles.heroIcon} />
         )}
+        {slideDefinition.hero.type === 'analytics' && (
+          <LocalIcon icon="analytics" width={64} height={64} className={styles.heroIcon} />
+        )}
         {slideDefinition.hero.type === 'diamond' && <DiamondOutlinedIcon sx={{ fontSize: 64, color: '#000000' }} />}
         {slideDefinition.hero.type === 'logo' && (
           <img src={`${BASE_PATH}/branding/StirlingPDFLogoNoTextLightHC.svg`} alt="Stirling logo" />
@@ -75,6 +81,7 @@ export default function OnboardingModalSlide({
       opened={true}
       onClose={onSkip}
       closeOnClickOutside={false}
+      closeOnEscape={allowDismiss}
       centered
       size="lg"
       radius="lg"
@@ -93,6 +100,31 @@ export default function OnboardingModalSlide({
             isActive
             slideKey={slideContent.key}
           />
+          {allowDismiss && (
+            <ActionIcon
+              onClick={onSkip}
+              radius="md"
+              size={36}
+              style={{
+                position: 'absolute',
+                top: 16,
+                right: 16,
+                backgroundColor: 'rgba(255, 255, 255, 0.2)',
+                color: 'white',
+                backdropFilter: 'blur(4px)',
+                zIndex: 10,
+              }}
+              styles={{
+                root: {
+                  '&:hover': {
+                    backgroundColor: 'rgba(255, 255, 255, 0.3)',
+                  },
+                },
+              }}
+            >
+              <CloseIcon fontSize="small" />
+            </ActionIcon>
+          )}
           <div className={styles.heroLogo} key={`logo-${slideContent.key}`}>
             {renderHero()}
           </div>
@@ -114,7 +146,9 @@ export default function OnboardingModalSlide({
               <style>{`div strong{color: var(--onboarding-title); font-weight: 600;}`}</style>
             </div>
 
-            <OnboardingStepper totalSteps={modalSlideCount} activeStep={currentModalSlideIndex} />
+            {modalSlideCount > 1 && (
+              <OnboardingStepper totalSteps={modalSlideCount} activeStep={currentModalSlideIndex} />
+            )}
 
             <div className={styles.buttonContainer}>
               <SlideButtons

frontend/src/core/components/onboarding/OnboardingTour.tsx

@@ -49,7 +49,7 @@ interface CloseArgs {
 
 interface OnboardingTourProps {
   tourSteps: StepType[];
-  tourType: 'admin' | 'tools';
+  tourType: 'admin' | 'tools' | 'whatsnew';
   isRTL: boolean;
   t: TFunction;
   isOpen: boolean;

frontend/src/core/components/onboarding/onboardingFlowConfig.ts

@@ -4,6 +4,8 @@ import SecurityCheckSlide from '@app/components/onboarding/slides/SecurityCheckS
 import PlanOverviewSlide from '@app/components/onboarding/slides/PlanOverviewSlide';
 import ServerLicenseSlide from '@app/components/onboarding/slides/ServerLicenseSlide';
 import FirstLoginSlide from '@app/components/onboarding/slides/FirstLoginSlide';
+import TourOverviewSlide from '@app/components/onboarding/slides/TourOverviewSlide';
+import AnalyticsChoiceSlide from '@app/components/onboarding/slides/AnalyticsChoiceSlide';
 import { SlideConfig, LicenseNotice } from '@app/types/types';
 
 export type SlideId =
@@ -12,9 +14,11 @@ export type SlideId =
   | 'desktop-install'
   | 'security-check'
   | 'admin-overview'
-  | 'server-license';
+  | 'server-license'
+  | 'tour-overview'
+  | 'analytics-choice';
 
-export type HeroType = 'rocket' | 'dual-icon' | 'shield' | 'diamond' | 'logo' | 'lock';
+export type HeroType = 'rocket' | 'dual-icon' | 'shield' | 'diamond' | 'logo' | 'lock' | 'analytics';
 
 export type ButtonAction =
   | 'next'
@@ -27,7 +31,10 @@ export type ButtonAction =
   | 'launch-tools'
   | 'launch-auto'
   | 'see-plans'
-  | 'skip-to-license';
+  | 'skip-to-license'
+  | 'skip-tour'
+  | 'enable-analytics'
+  | 'disable-analytics';
 
 export interface FlowState {
   selectedRole: 'admin' | 'user' | null;
@@ -52,6 +59,8 @@ export interface SlideFactoryParams {
   firstLoginUsername?: string;
   onPasswordChanged?: () => void;
   usingDefaultCredentials?: boolean;
+  analyticsError?: string | null;
+  analyticsLoading?: boolean;
 }
 
 export interface HeroDefinition {
@@ -79,9 +88,9 @@ export interface SlideDefinition {
 export const SLIDE_DEFINITIONS: Record<SlideId, SlideDefinition> = {
   'first-login': {
     id: 'first-login',
-    createSlide: ({ firstLoginUsername, onPasswordChanged, usingDefaultCredentials }) => 
-      FirstLoginSlide({ 
-        username: firstLoginUsername || '', 
+    createSlide: ({ firstLoginUsername, onPasswordChanged, usingDefaultCredentials }) =>
+      FirstLoginSlide({
+        username: firstLoginUsername || '',
         onPasswordChanged: onPasswordChanged || (() => {}),
         usingDefaultCredentials: usingDefaultCredentials || false,
       }),
@@ -194,6 +203,13 @@ export const SLIDE_DEFINITIONS: Record<SlideId, SlideDefinition> = {
     createSlide: ({ licenseNotice }) => ServerLicenseSlide({ licenseNotice }),
     hero: { type: 'dual-icon' },
     buttons: [
+      {
+        key: 'license-back',
+        type: 'icon',
+        icon: 'chevron-left',
+        group: 'left',
+        action: 'prev',
+      },
       {
         key: 'license-close',
         type: 'button',
@@ -212,5 +228,58 @@ export const SLIDE_DEFINITIONS: Record<SlideId, SlideDefinition> = {
       },
     ],
   },
+  'tour-overview': {
+    id: 'tour-overview',
+    createSlide: () => TourOverviewSlide(),
+    hero: { type: 'rocket' },
+    buttons: [
+      {
+        key: 'tour-overview-back',
+        type: 'icon',
+        icon: 'chevron-left',
+        group: 'left',
+        action: 'prev',
+      },
+      {
+        key: 'tour-overview-skip',
+        type: 'button',
+        label: 'onboarding.buttons.skipForNow',
+        variant: 'secondary',
+        group: 'left',
+        action: 'skip-tour',
+      },
+      {
+        key: 'tour-overview-show',
+        type: 'button',
+        label: 'onboarding.buttons.showMeAround',
+        variant: 'primary',
+        group: 'right',
+        action: 'launch-tools',
+      },
+    ],
+  },
+  'analytics-choice': {
+    id: 'analytics-choice',
+    createSlide: ({ analyticsError }) => AnalyticsChoiceSlide({ analyticsError }),
+    hero: { type: 'analytics' },
+    buttons: [
+      {
+        key: 'analytics-disable',
+        type: 'button',
+        label: 'no',
+        variant: 'secondary',
+        group: 'left',
+        action: 'disable-analytics',
+      },
+      {
+        key: 'analytics-enable',
+        type: 'button',
+        label: 'yes',
+        variant: 'primary',
+        group: 'right',
+        action: 'enable-analytics',
+      },
+    ],
+  },
 };
 

frontend/src/core/components/onboarding/orchestrator/onboardingConfig.ts

@@ -5,21 +5,20 @@ export type OnboardingStepId =
   | 'security-check'
   | 'admin-overview'
   | 'tool-layout'
-  | 'tour'
+  | 'tour-overview'
   | 'server-license'
   | 'analytics-choice';
 
 export type OnboardingStepType =
   | 'modal-slide'
-  | 'tool-prompt'
-  | 'tour'
-  | 'analytics-modal';
+  | 'tool-prompt';
 
 export interface OnboardingRuntimeState {
   selectedRole: 'admin' | 'user' | null;
   tourRequested: boolean;
-  tourType: 'admin' | 'tools';
+  tourType: 'admin' | 'tools' | 'whatsnew';
   isDesktopApp: boolean;
+  desktopSlideEnabled: boolean;
   analyticsNotConfigured: boolean;
   analyticsEnabled: boolean;
   licenseNotice: {
@@ -42,13 +41,13 @@ export interface OnboardingStep {
   id: OnboardingStepId;
   type: OnboardingStepType;
   condition: (ctx: OnboardingConditionContext) => boolean;
-  slideId?: 'first-login' | 'welcome' | 'desktop-install' | 'security-check' | 'admin-overview' | 'server-license';
+  slideId?: 'first-login' | 'welcome' | 'desktop-install' | 'security-check' | 'admin-overview' | 'server-license' | 'tour-overview' | 'analytics-choice';
 }
 
 export const DEFAULT_RUNTIME_STATE: OnboardingRuntimeState = {
   selectedRole: null,
   tourRequested: false,
-  tourType: 'tools',
+  tourType: 'whatsnew',
   isDesktopApp: false,
   analyticsNotConfigured: false,
   analyticsEnabled: false,
@@ -61,6 +60,7 @@ export const DEFAULT_RUNTIME_STATE: OnboardingRuntimeState = {
   requiresPasswordChange: false,
   firstLoginUsername: '',
   usingDefaultCredentials: false,
+  desktopSlideEnabled: true,
 };
 
 export const ONBOARDING_STEPS: OnboardingStep[] = [
@@ -76,18 +76,6 @@ export const ONBOARDING_STEPS: OnboardingStep[] = [
     slideId: 'welcome',
     condition: () => true,
   },
-  {
-    id: 'desktop-install',
-    type: 'modal-slide',
-    slideId: 'desktop-install',
-    condition: (ctx) => !ctx.isDesktopApp,
-  },
-  {
-    id: 'security-check',
-    type: 'modal-slide',
-    slideId: 'security-check',
-    condition: (ctx) => !ctx.loginEnabled && !ctx.isDesktopApp,
-  },
   {
     id: 'admin-overview',
     type: 'modal-slide',
@@ -95,14 +83,27 @@ export const ONBOARDING_STEPS: OnboardingStep[] = [
     condition: (ctx) => ctx.effectiveIsAdmin,
   },
   {
-    id: 'tool-layout',
-    type: 'tool-prompt',
-    condition: () => true,
+    id: 'desktop-install',
+    type: 'modal-slide',
+    slideId: 'desktop-install',
+    condition: (ctx) => !ctx.isDesktopApp && ctx.desktopSlideEnabled,
   },
   {
-    id: 'tour',
-    type: 'tour',
-    condition: (ctx) => ctx.tourRequested || !ctx.effectiveIsAdmin,
+    id: 'security-check',
+    type: 'modal-slide',
+    slideId: 'security-check',
+    condition: () => false,
+  },
+  {
+    id: 'tool-layout',
+    type: 'tool-prompt',
+    condition: () => false,
+  },
+  {
+    id: 'tour-overview',
+    type: 'modal-slide',
+    slideId: 'tour-overview',
+    condition: (ctx) => !ctx.effectiveIsAdmin && ctx.tourType !== 'admin',
   },
   {
     id: 'server-license',
@@ -110,11 +111,6 @@ export const ONBOARDING_STEPS: OnboardingStep[] = [
     slideId: 'server-license',
     condition: (ctx) => ctx.effectiveIsAdmin && ctx.licenseNotice.requiresLicense,
   },
-  {
-    id: 'analytics-choice',
-    type: 'analytics-modal',
-    condition: (ctx) => ctx.effectiveIsAdmin && ctx.analyticsNotConfigured,
-  },
 ];
 
 export function getStepById(id: OnboardingStepId): OnboardingStep | undefined {

frontend/src/core/components/onboarding/orchestrator/onboardingStorage.ts

@@ -1,94 +1,71 @@
-import { type OnboardingStepId, ONBOARDING_STEPS } from '@app/components/onboarding/orchestrator/onboardingConfig';
-
 const STORAGE_PREFIX = 'onboarding';
+const TOURS_TOOLTIP_KEY = `${STORAGE_PREFIX}::tours-tooltip-shown`;
+const ONBOARDING_COMPLETED_KEY = `${STORAGE_PREFIX}::completed`;
 
-export function getStorageKey(stepId: OnboardingStepId): string {
-  return `${STORAGE_PREFIX}::${stepId}`;
-}
-
-export function hasSeenStep(stepId: OnboardingStepId): boolean {
+export function isOnboardingCompleted(): boolean {
   if (typeof window === 'undefined') return false;
   try {
-    return localStorage.getItem(getStorageKey(stepId)) === 'true';
+    return localStorage.getItem(ONBOARDING_COMPLETED_KEY) === 'true';
   } catch {
     return false;
   }
 }
 
-export function markStepSeen(stepId: OnboardingStepId): void {
+export function markOnboardingCompleted(): void {
   if (typeof window === 'undefined') return;
   try {
-    localStorage.setItem(getStorageKey(stepId), 'true');
+    localStorage.setItem(ONBOARDING_COMPLETED_KEY, 'true');
   } catch (error) {
-    console.error('[onboardingStorage] Error marking step as seen:', error);
+    console.error('[onboardingStorage] Error marking onboarding as completed:', error);
   }
 }
 
-export function resetStepSeen(stepId: OnboardingStepId): void {
+export function resetOnboardingProgress(): void {
   if (typeof window === 'undefined') return;
   try {
-    localStorage.removeItem(getStorageKey(stepId));
+    localStorage.removeItem(ONBOARDING_COMPLETED_KEY);
   } catch (error) {
-    console.error('[onboardingStorage] Error resetting step seen:', error);
+    console.error('[onboardingStorage] Error resetting onboarding progress:', error);
   }
 }
 
-export function resetAllOnboardingProgress(): void {
-  if (typeof window === 'undefined') return;
+export function hasShownToursTooltip(): boolean {
+  if (typeof window === 'undefined') return false;
   try {
-    const prefix = `${STORAGE_PREFIX}::`;
-    const keysToRemove: string[] = [];
-    for (let i = 0; i < localStorage.length; i++) {
-      const key = localStorage.key(i);
-      if (key?.startsWith(prefix)) keysToRemove.push(key);
-    }
-    keysToRemove.forEach((key) => localStorage.removeItem(key));
-  } catch (error) {
-    console.error('[onboardingStorage] Error resetting all onboarding progress:', error);
+    return localStorage.getItem(TOURS_TOOLTIP_KEY) === 'true';
+  } catch {
+    return false;
   }
 }
 
-export function getOnboardingStorageState(): Record<string, boolean> {
-  const state: Record<string, boolean> = {};
-  ONBOARDING_STEPS.forEach((step) => {
-    state[step.id] = hasSeenStep(step.id);
-  });
-  return state;
+export function markToursTooltipShown(): void {
+  if (typeof window === 'undefined') return;
+  try {
+    localStorage.setItem(TOURS_TOOLTIP_KEY, 'true');
+  } catch (error) {
+    console.error('[onboardingStorage] Error marking tours tooltip as shown:', error);
+  }
 }
 
 export function migrateFromLegacyPreferences(): void {
   if (typeof window === 'undefined') return;
-  
+
   const migrationKey = `${STORAGE_PREFIX}::migrated`;
-  
+
   try {
     // Skip if already migrated
     if (localStorage.getItem(migrationKey) === 'true') return;
-    
+
     const prefsRaw = localStorage.getItem('stirlingpdf_preferences');
     if (prefsRaw) {
       const prefs = JSON.parse(prefsRaw) as Record<string, unknown>;
-      
-      // Migrate based on legacy flags
-      if (prefs.hasSeenIntroOnboarding === true) {
-        markStepSeen('welcome');
-        markStepSeen('desktop-install');
-        markStepSeen('security-check');
-        markStepSeen('admin-overview');
+
+      // If user had completed onboarding in old system, mark new system as complete
+      if (prefs.hasCompletedOnboarding === true || prefs.hasSeenIntroOnboarding === true) {
+        markOnboardingCompleted();
       }
-      
-      if (prefs.toolPanelModePromptSeen === true || prefs.hasSelectedToolPanelMode === true) {
-        markStepSeen('tool-layout');
-      }
-      
-      if (prefs.hasCompletedOnboarding === true) {
-        markStepSeen('tour');
-        markStepSeen('analytics-choice');
-        markStepSeen('server-license');
-      }
-      
     }
-    
+
     // Mark migration complete
     localStorage.setItem(migrationKey, 'true');
   } catch {

frontend/src/core/components/onboarding/orchestrator/useOnboardingOrchestrator.ts

@@ -12,8 +12,8 @@ import {
   DEFAULT_RUNTIME_STATE,
 } from '@app/components/onboarding/orchestrator/onboardingConfig';
 import {
-  hasSeenStep,
-  markStepSeen,
+  isOnboardingCompleted,
+  markOnboardingCompleted,
   migrateFromLegacyPreferences,
 } from '@app/components/onboarding/orchestrator/onboardingStorage';
 import { accountService } from '@app/services/accountService';
@@ -35,12 +35,15 @@ function getInitialRuntimeState(baseState: OnboardingRuntimeState): OnboardingRu
   if (typeof window === 'undefined') {
     return baseState;
   }
-  
+
   try {
     const tourRequested = sessionStorage.getItem(SESSION_TOUR_REQUESTED) === 'true';
-    const tourType = (sessionStorage.getItem(SESSION_TOUR_TYPE) as 'admin' | 'tools') || 'tools';
+    const sessionTourType = sessionStorage.getItem(SESSION_TOUR_TYPE);
+    const tourType = (sessionTourType === 'admin' || sessionTourType === 'tools' || sessionTourType === 'whatsnew')
+      ? sessionTourType
+      : 'whatsnew';
     const selectedRole = sessionStorage.getItem(SESSION_SELECTED_ROLE) as 'admin' | 'user' | null;
-    
+
     return {
       ...baseState,
       tourRequested,
@@ -54,7 +57,7 @@ function getInitialRuntimeState(baseState: OnboardingRuntimeState): OnboardingRu
 
 function persistRuntimeState(state: Partial<OnboardingRuntimeState>): void {
   if (typeof window === 'undefined') return;
-  
+
   try {
     if (state.tourRequested !== undefined) {
       sessionStorage.setItem(SESSION_TOUR_REQUESTED, state.tourRequested ? 'true' : 'false');
@@ -76,7 +79,7 @@ function persistRuntimeState(state: Partial<OnboardingRuntimeState>): void {
 
 function clearRuntimeStateSession(): void {
   if (typeof window === 'undefined') return;
-  
+
   try {
     sessionStorage.removeItem(SESSION_TOUR_REQUESTED);
     sessionStorage.removeItem(SESSION_TOUR_TYPE);
@@ -145,7 +148,7 @@ export function useOnboardingOrchestrator(
   const location = useLocation();
   const bypassOnboarding = useBypassOnboarding();
 
-  const [runtimeState, setRuntimeState] = useState<OnboardingRuntimeState>(() => 
+  const [runtimeState, setRuntimeState] = useState<OnboardingRuntimeState>(() =>
     getInitialRuntimeState(defaultState)
   );
   const [isPaused, setIsPaused] = useState(false);
@@ -166,6 +169,7 @@ export function useOnboardingOrchestrator(
       ...prev,
       analyticsEnabled: config?.enableAnalytics === true,
       analyticsNotConfigured: config?.enableAnalytics == null,
+      desktopSlideEnabled: config?.enableDesktopInstallSlide ?? true,
       licenseNotice: {
         totalUsers: serverExperience.totalUsers,
         freeTierLimit: serverExperience.freeTierLimit,
@@ -221,7 +225,7 @@ export function useOnboardingOrchestrator(
   const conditionContext = useMemo<OnboardingConditionContext>(() => ({
     ...serverExperience,
     ...runtimeState,
-    effectiveIsAdmin: serverExperience.effectiveIsAdmin || 
+    effectiveIsAdmin: serverExperience.effectiveIsAdmin ||
       (!serverExperience.loginEnabled && runtimeState.selectedRole === 'admin'),
   }), [serverExperience, runtimeState]);
 
@@ -235,53 +239,44 @@ export function useOnboardingOrchestrator(
 
   // Wait for config AND admin status before calculating initial step
   const adminStatusResolved = !configLoading && (
-    config?.enableLogin === false || 
-    config?.enableLogin === undefined || 
+    config?.enableLogin === false ||
+    config?.enableLogin === undefined ||
     config?.isAdmin !== undefined
   );
-  
+
   useEffect(() => {
-    if (configLoading || !adminStatusResolved || activeFlow.length === 0) return;
+    if (configLoading || !adminStatusResolved) return;
 
-    let firstUnseenIndex = -1;
-    for (let i = 0; i < activeFlow.length; i++) {
-      // Special case: first-login step should always be considered "unseen" if requiresPasswordChange is true
-      const isFirstLoginStep = activeFlow[i].id === 'first-login';
-      const shouldTreatAsUnseen = isFirstLoginStep ? runtimeState.requiresPasswordChange : !hasSeenStep(activeFlow[i].id);
-
-      if (shouldTreatAsUnseen) {
-        firstUnseenIndex = i;
-        break;
-      }
-    }
-
-    // Force reset index when password change is required (overrides initialIndexSet)
-    if (runtimeState.requiresPasswordChange && firstUnseenIndex === 0) {
+    // If there are no steps to show, mark initialized/completed baseline
+    if (activeFlow.length === 0) {
       setCurrentStepIndex(0);
       initialIndexSet.current = true;
-    } else if (firstUnseenIndex === -1) {
+      return;
+    }
+
+    // If onboarding has been completed, don't show it
+    if (isOnboardingCompleted() && !runtimeState.requiresPasswordChange) {
       setCurrentStepIndex(activeFlow.length);
       initialIndexSet.current = true;
-    } else if (!initialIndexSet.current) {
-      setCurrentStepIndex(firstUnseenIndex);
+      return;
+    }
+
+    // Start from the beginning
+    if (!initialIndexSet.current) {
+      setCurrentStepIndex(0);
       initialIndexSet.current = true;
     }
   }, [activeFlow, configLoading, adminStatusResolved, runtimeState.requiresPasswordChange]);
 
   const totalSteps = activeFlow.length;
-  
-  const allStepsAlreadySeen = useMemo(() => {
-    if (activeFlow.length === 0) return false;
-    return activeFlow.every(step => hasSeenStep(step.id));
-  }, [activeFlow]);
-  
-  const isComplete = isInitialized && initialIndexSet.current && 
-    (currentStepIndex >= totalSteps || allStepsAlreadySeen);
-  const currentStep = (currentStepIndex >= 0 && currentStepIndex < totalSteps && !allStepsAlreadySeen) 
-    ? activeFlow[currentStepIndex] 
+
+  const isComplete = isInitialized &&
+    (totalSteps === 0 || currentStepIndex >= totalSteps || isOnboardingCompleted());
+  const currentStep = (currentStepIndex >= 0 && currentStepIndex < totalSteps)
+    ? activeFlow[currentStepIndex]
     : null;
   const isActive = !shouldBlockOnboarding && !isPaused && !isComplete && isInitialized && currentStep !== null;
-  const isLoading = configLoading || !adminStatusResolved || !isInitialized || 
+  const isLoading = configLoading || !adminStatusResolved || !isInitialized ||
     !initialIndexSet.current || (currentStepIndex === -1 && activeFlow.length > 0);
 
   useEffect(() => {
@@ -293,35 +288,33 @@ export function useOnboardingOrchestrator(
   }, [isComplete]);
 
   const next = useCallback(() => {
-    if (currentStep) markStepSeen(currentStep.id);
-    setCurrentStepIndex((prev) => Math.min(prev + 1, totalSteps));
-  }, [currentStep, totalSteps]);
+    const nextIndex = currentStepIndex + 1;
+    if (nextIndex >= totalSteps) {
+      // Reached the end, mark onboarding as completed
+      markOnboardingCompleted();
+    }
+    setCurrentStepIndex(nextIndex);
+  }, [currentStepIndex, totalSteps]);
 
   const prev = useCallback(() => {
     setCurrentStepIndex((prev) => Math.max(prev - 1, 0));
   }, []);
 
   const skip = useCallback(() => {
-    if (currentStep) markStepSeen(currentStep.id);
-    setCurrentStepIndex((prev) => Math.min(prev + 1, totalSteps));
-  }, [currentStep, totalSteps]);
+    // Skip marks the entire onboarding as completed
+    markOnboardingCompleted();
+    setCurrentStepIndex(totalSteps);
+  }, [totalSteps]);
 
   const complete = useCallback(() => {
-    if (currentStep) markStepSeen(currentStep.id);
-    setCurrentStepIndex((prev) => Math.min(prev + 1, totalSteps));
-  }, [currentStep, totalSteps]);
-
-  useEffect(() => {
-    if (!currentStep || isLoading) {
-      return;
+    const nextIndex = currentStepIndex + 1;
+    if (nextIndex >= totalSteps) {
+      // Reached the end, mark onboarding as completed
+      markOnboardingCompleted();
     }
-    // Special case: never auto-complete first-login step if requiresPasswordChange is true
-    const isFirstLoginStep = currentStep.id === 'first-login';
+    setCurrentStepIndex(nextIndex);
+  }, [currentStepIndex, totalSteps]);
 
-    if (!isFirstLoginStep && hasSeenStep(currentStep.id)) {
-      complete();
-    }
-  }, [currentStep, isLoading, complete, runtimeState.requiresPasswordChange]);
 
   const updateRuntimeState = useCallback((updates: Partial<OnboardingRuntimeState>) => {
     persistRuntimeState(updates);

frontend/src/core/components/onboarding/slides/AnalyticsChoiceSlide.tsx

@@ -0,0 +1,55 @@
+import React from 'react';
+import { Trans } from 'react-i18next';
+import { Button } from '@mantine/core';
+import OpenInNewIcon from '@mui/icons-material/OpenInNew';
+import i18n from '@app/i18n';
+import { SlideConfig } from '@app/types/types';
+import { UNIFIED_CIRCLE_CONFIG } from '@app/components/onboarding/slides/unifiedBackgroundConfig';
+import styles from '@app/components/onboarding/InitialOnboardingModal/InitialOnboardingModal.module.css';
+
+interface AnalyticsChoiceSlideProps {
+  analyticsError?: string | null;
+}
+
+export default function AnalyticsChoiceSlide({ analyticsError }: AnalyticsChoiceSlideProps): SlideConfig {
+  return {
+    key: 'analytics-choice',
+    title: i18n.t('analytics.title', 'Do you want to help make Stirling PDF better?'),
+    body: (
+      <div className={styles.bodyCopyInner}>
+        <Trans
+          i18nKey="analytics.paragraph1"
+          defaults="Stirling PDF has opt-in analytics to help us improve the product. We do not track any personal information or file contents."
+          components={{ strong: <strong /> }}
+        />
+        <br />
+        <Trans
+          i18nKey="analytics.paragraph2"
+          defaults="Please consider enabling analytics to help Stirling-PDF grow and to allow us to understand our users better."
+          components={{ strong: <strong /> }}
+        />
+        <br />
+        <div style={{ textAlign: 'right', marginTop: 0 }}>
+          <Button
+            variant="default"
+            size="sm"
+            onClick={() => window.open('https://docs.stirlingpdf.com/analytics-telemetry/', '_blank')}
+            rightSection={<OpenInNewIcon style={{ fontSize: 16 }} />}
+          >
+            {i18n.t('analytics.learnMore', 'Learn more about our analytics')}
+          </Button>
+        </div>
+        {analyticsError && (
+          <div style={{ color: 'var(--mantine-color-red-6)', marginTop: 12 }}>
+            {analyticsError}
+          </div>
+        )}
+      </div>
+    ),
+    background: {
+      gradientStops: ['#0EA5E9', '#6366F1'],
+      circles: UNIFIED_CIRCLE_CONFIG,
+    },
+  };
+}
+

frontend/src/core/components/onboarding/slides/TourOverviewSlide.tsx

@@ -0,0 +1,27 @@
+import React from 'react';
+import { Trans } from 'react-i18next';
+import i18n from '@app/i18n';
+import { SlideConfig } from '@app/types/types';
+import { UNIFIED_CIRCLE_CONFIG } from '@app/components/onboarding/slides/unifiedBackgroundConfig';
+import styles from '@app/components/onboarding/InitialOnboardingModal/InitialOnboardingModal.module.css';
+
+export default function TourOverviewSlide(): SlideConfig {
+  return {
+    key: 'tour-overview',
+    title: i18n.t('onboarding.tourOverview.title', 'Tour Overview'),
+    body: (
+      <span className={styles.bodyCopyInner}>
+        <Trans
+          i18nKey="onboarding.tourOverview.body"
+          defaults="Stirling PDF V2 ships with dozens of tools and a refreshed layout. Take a quick tour to see what changed and where to find the features you need."
+          components={{ strong: <strong /> }}
+        />
+      </span>
+    ),
+    background: {
+      gradientStops: ['#2563EB', '#7C3AED'],
+      circles: UNIFIED_CIRCLE_CONFIG,
+    },
+  };
+}
+

frontend/src/core/components/onboarding/useBypassOnboarding.ts

@@ -1,7 +1,6 @@
-import { useEffect, useMemo, useRef, useState } from 'react';
+import { useEffect, useMemo, useState } from 'react';
 import { useLocation } from 'react-router-dom';
-import { ONBOARDING_STEPS } from '@app/components/onboarding/orchestrator/onboardingConfig';
-import { markStepSeen } from '@app/components/onboarding/orchestrator/onboardingStorage';
+import { markOnboardingCompleted } from '@app/components/onboarding/orchestrator/onboardingStorage';
 
 const SESSION_KEY = 'onboarding::bypass-all';
 const PARAM_KEY = 'bypassOnboarding';
@@ -34,13 +33,12 @@ function setStoredBypass(enabled: boolean): void {
 
 /**
  * Detects the `bypassOnboarding` query parameter and stores it in session storage
- * so that onboarding remains disabled while the app is open. Also marks all steps
- * as seen to ensure any dependent UI elements remain hidden.
+ * so that onboarding remains disabled while the app is open. Also marks onboarding
+ * as completed to ensure any dependent UI elements remain hidden.
  */
 export function useBypassOnboarding(): boolean {
   const location = useLocation();
   const [bypassOnboarding, setBypassOnboarding] = useState<boolean>(() => readStoredBypass());
-  const stepsMarkedRef = useRef(false);
 
   const shouldBypassFromSearch = useMemo(() => {
     try {
@@ -57,14 +55,9 @@ export function useBypassOnboarding(): boolean {
     setBypassOnboarding(nextBypass);
     if (nextBypass) {
       setStoredBypass(true);
+      markOnboardingCompleted();
     }
   }, [shouldBypassFromSearch]);
 
-  useEffect(() => {
-    if (!bypassOnboarding || stepsMarkedRef.current) return;
-    stepsMarkedRef.current = true;
-    ONBOARDING_STEPS.forEach((step) => markStepSeen(step.id));
-  }, [bypassOnboarding]);
-
   return bypassOnboarding;
 }

frontend/src/core/components/onboarding/useOnboardingEffects.ts

@@ -51,14 +51,14 @@ export function useTourRequest(): {
   clearTourRequest: () => void;
 } {
   const [tourRequested, setTourRequested] = useState(false);
-  const [requestedTourType, setRequestedTourType] = useState<TourType>('tools');
+  const [requestedTourType, setRequestedTourType] = useState<TourType>('whatsnew');
 
   useEffect(() => {
     if (typeof window === 'undefined') return;
 
     const handleTourRequest = (event: Event) => {
       const { detail } = event as CustomEvent<StartTourPayload>;
-      setRequestedTourType(detail?.tourType ?? 'tools');
+      setRequestedTourType(detail?.tourType ?? 'whatsnew');
       setTourRequested(true);
     };
 

frontend/src/core/components/onboarding/userStepsConfig.ts

@@ -8,12 +8,8 @@ export enum TourStep {
   FILES_BUTTON,
   FILE_SOURCES,
   WORKBENCH,
-  VIEW_SWITCHER,
-  VIEWER,
-  PAGE_EDITOR,
   ACTIVE_FILES,
   FILE_CHECKBOX,
-  SELECT_CONTROLS,
   CROP_SETTINGS,
   RUN_BUTTON,
   RESULTS,
@@ -28,10 +24,7 @@ interface UserStepActions {
   backToAllTools: () => void;
   selectCropTool: () => void;
   loadSampleFile: () => void;
-  switchToViewer: () => void;
-  switchToPageEditor: () => void;
   switchToActiveFiles: () => void;
-  selectFirstFile: () => void;
   pinFile: () => void;
   modifyCropSettings: () => void;
   executeTool: () => void;
@@ -50,10 +43,7 @@ export function createUserStepsConfig({ t, actions }: CreateUserStepsConfigArgs)
     backToAllTools,
     selectCropTool,
     loadSampleFile,
-    switchToViewer,
-    switchToPageEditor,
     switchToActiveFiles,
-    selectFirstFile,
     pinFile,
     modifyCropSettings,
     executeTool,
@@ -108,26 +98,6 @@ export function createUserStepsConfig({ t, actions }: CreateUserStepsConfigArgs)
       position: 'center',
       padding: 0,
     },
-    [TourStep.VIEW_SWITCHER]: {
-      selector: '[data-tour="view-switcher"]',
-      content: t('onboarding.viewSwitcher', 'Use these controls to select how you want to view your PDFs.'),
-      position: 'bottom',
-      padding: 0,
-    },
-    [TourStep.VIEWER]: {
-      selector: '[data-tour="workbench"]',
-      content: t('onboarding.viewer', "The <strong>Viewer</strong> lets you read and annotate your PDFs."),
-      position: 'center',
-      padding: 0,
-      action: () => switchToViewer(),
-    },
-    [TourStep.PAGE_EDITOR]: {
-      selector: '[data-tour="workbench"]',
-      content: t('onboarding.pageEditor', "The <strong>Page Editor</strong> allows you to do various operations on the pages within your PDFs, such as reordering, rotating and deleting."),
-      position: 'center',
-      padding: 0,
-      action: () => switchToPageEditor(),
-    },
     [TourStep.ACTIVE_FILES]: {
       selector: '[data-tour="workbench"]',
       content: t('onboarding.activeFiles', "The <strong>Active Files</strong> view shows all of the PDFs you have loaded into the tool, and allows you to select which ones to process."),
@@ -141,14 +111,6 @@ export function createUserStepsConfig({ t, actions }: CreateUserStepsConfigArgs)
       position: 'top',
       padding: 10,
     },
-    [TourStep.SELECT_CONTROLS]: {
-      selector: '[data-tour="right-rail-controls"]',
-      highlightedSelectors: ['[data-tour="right-rail-controls"]', '[data-tour="right-rail-settings"]'],
-      content: t('onboarding.selectControls', "The <strong>Right Rail</strong> contains buttons to quickly select/deselect all of your active PDFs, along with buttons to change the app's theme or language."),
-      position: 'left',
-      padding: 5,
-      action: () => selectFirstFile(),
-    },
     [TourStep.CROP_SETTINGS]: {
       selector: '[data-tour="crop-settings"]',
       content: t('onboarding.cropSettings', "Now that we've selected the file we want crop, we can configure the <strong>Crop</strong> tool to choose the area that we want to crop the PDF to."),

frontend/src/core/components/onboarding/whatsNewStepsConfig.ts

@@ -0,0 +1,197 @@
+import type { StepType } from '@reactour/tour';
+import type { TFunction } from 'i18next';
+
+async function waitForElement(selector: string, timeoutMs = 7000, intervalMs = 100): Promise<void> {
+  if (typeof document === 'undefined') return;
+  const start = Date.now();
+  // Immediate hit
+  if (document.querySelector(selector)) return;
+
+  return new Promise((resolve) => {
+    const check = () => {
+      if (document.querySelector(selector) || Date.now() - start >= timeoutMs) {
+        resolve();
+        return;
+      }
+      setTimeout(check, intervalMs);
+    };
+    check();
+  });
+}
+
+async function waitForHighlightable(selector: string, timeoutMs = 7000, intervalMs = 500): Promise<void> {
+  if (typeof document === 'undefined') return;
+  const start = Date.now();
+
+  return new Promise((resolve) => {
+    const check = () => {
+      const el = document.querySelector<HTMLElement>(selector);
+      const isVisible = !!el && el.getClientRects().length > 0;
+      if (isVisible || Date.now() - start >= timeoutMs) {
+        // Nudge Reactour to recalc positions in case layout shifted
+        window.dispatchEvent(new Event('resize'));
+        requestAnimationFrame(() => window.dispatchEvent(new Event('resize')));
+        resolve();
+        return;
+      }
+      setTimeout(check, intervalMs);
+    };
+    check();
+  });
+}
+
+export enum WhatsNewTourStep {
+  QUICK_ACCESS,
+  LEFT_PANEL,
+  FILE_UPLOAD,
+  RIGHT_RAIL,
+  TOP_BAR,
+  PAGE_EDITOR_VIEW,
+  ACTIVE_FILES_VIEW,
+  WRAP_UP,
+}
+
+interface WhatsNewStepActions {
+  saveWorkbenchState: () => void;
+  closeFilesModal: () => void;
+  backToAllTools: () => void;
+  openFilesModal: () => void;
+  loadSampleFile: () => Promise<void> | void;
+  switchToViewer: () => void;
+  switchToPageEditor: () => void;
+  switchToActiveFiles: () => void;
+  selectFirstFile: () => void;
+}
+
+interface CreateWhatsNewStepsConfigArgs {
+  t: TFunction;
+  actions: WhatsNewStepActions;
+}
+
+export function createWhatsNewStepsConfig({ t, actions }: CreateWhatsNewStepsConfigArgs): Record<WhatsNewTourStep, StepType> {
+  const {
+    saveWorkbenchState,
+    closeFilesModal,
+    backToAllTools,
+    openFilesModal,
+    loadSampleFile,
+    switchToViewer,
+    switchToPageEditor,
+    switchToActiveFiles,
+    selectFirstFile,
+  } = actions;
+
+  return {
+    [WhatsNewTourStep.QUICK_ACCESS]: {
+      selector: '[data-tour="quick-access-bar"]',
+      content: t(
+        'onboarding.whatsNew.quickAccess',
+        'Start at the <strong>Quick Access</strong> rail to jump between Reader, Automate, your files, and all the tours.'
+      ),
+      position: 'right',
+      padding: 10,
+      action: () => {
+        saveWorkbenchState();
+        closeFilesModal();
+        backToAllTools();
+      },
+    },
+    [WhatsNewTourStep.LEFT_PANEL]: {
+      selector: '[data-tour="tool-panel"]',
+      content: t(
+        'onboarding.whatsNew.leftPanel',
+        'The left <strong>Tools</strong> panel lists everything you can do. Browse categories or search to find a tool quickly.'
+      ),
+      position: 'center',
+      padding: 0,
+    },
+    [WhatsNewTourStep.FILE_UPLOAD]: {
+      selector: '[data-tour="files-button"]',
+      content: t(
+        'onboarding.whatsNew.fileUpload',
+        'Use the <strong>Files</strong> button to upload or pick a recent PDF. We will load a sample so you can see the workspace.'
+      ),
+      position: 'right',
+      padding: 10,
+      action: async () => {
+        openFilesModal();
+        await waitForElement('[data-tour="file-sources"]', 5000, 100);
+      },
+      actionAfter: async () => {
+        await Promise.resolve(loadSampleFile());
+        closeFilesModal();
+        switchToViewer();
+        // wait for file render and top controls to mount
+        await waitForElement('[data-tour="view-switcher"]', 7000, 100);
+        await waitForHighlightable('[data-tour="view-switcher"]', 7000, 500);
+      },
+    },
+    [WhatsNewTourStep.RIGHT_RAIL]: {
+      selector: '[data-tour="right-rail-controls"]',
+      highlightedSelectors: ['[data-tour="right-rail-controls"]', '[data-tour="right-rail-settings"]'],
+      content: t(
+        'onboarding.whatsNew.rightRail',
+        'The <strong>Right Rail</strong> holds quick actions to select files, change theme or language, and download results.'
+      ),
+      position: 'left',
+      padding: 10,
+      action: async () => {
+        await waitForElement('[data-tour="right-rail-controls"]', 7000, 100);
+        selectFirstFile();
+      },
+    },
+    [WhatsNewTourStep.TOP_BAR]: {
+      selector: '[data-tour="view-switcher"]',
+      content: t(
+        'onboarding.whatsNew.topBar',
+        'The top bar lets you swap between <strong>Viewer</strong>, <strong>Page Editor</strong>, and <strong>Active Files</strong>.'
+      ),
+      position: 'bottom',
+      padding: 8,
+      // Ensure the switcher has mounted before this step renders
+      action: async () => {
+        switchToViewer();
+        await waitForElement('[data-tour="view-switcher"]', 7000, 100);
+        await waitForHighlightable('[data-tour="view-switcher"]', 7000, 500);
+      },
+    },
+    [WhatsNewTourStep.PAGE_EDITOR_VIEW]: {
+      selector: '[data-tour="view-switcher"]',
+      content: t(
+        'onboarding.whatsNew.pageEditorView',
+        'Switch to the Page Editor to reorder, rotate, or delete pages.'
+      ),
+      position: 'bottom',
+      padding: 8,
+      action: async () => {
+        switchToPageEditor();
+        await waitForElement('[data-tour="view-switcher"]', 7000, 100);
+        await waitForHighlightable('[data-tour="view-switcher"]', 7000, 500);
+      },
+    },
+    [WhatsNewTourStep.ACTIVE_FILES_VIEW]: {
+      selector: '[data-tour="view-switcher"]',
+      content: t(
+        'onboarding.whatsNew.activeFilesView',
+        'Use Active Files to see everything you have open and pick what to work on.'
+      ),
+      position: 'bottom',
+      padding: 8,
+      action: async () => {
+        switchToActiveFiles();
+        await waitForElement('[data-tour="view-switcher"]', 7000, 100);
+        await waitForHighlightable('[data-tour="view-switcher"]', 7000, 500);
+      },
+    },
+    [WhatsNewTourStep.WRAP_UP]: {
+      selector: '[data-tour="help-button"]',
+      content: t(
+        'onboarding.whatsNew.wrapUp',
+        'That is what is new in V2. Open the <strong>Tours</strong> menu anytime to replay this, the Tools tour, or the Admin tour.'
+      ),
+      position: 'right',
+      padding: 10,
+    },
+  };
+}
+

frontend/src/core/components/shared/AdminAnalyticsChoiceModal.tsx

@@ -1,139 +0,0 @@
-import {
-  Modal,
-  Stack,
-  Button,
-  Text,
-  Title,
-  Anchor,
-  useMantineTheme,
-  useComputedColorScheme,
-} from '@mantine/core';
-import { useTranslation } from 'react-i18next';
-import { useState } from 'react';
-import { Z_ANALYTICS_MODAL } from '@app/styles/zIndex';
-import { useAppConfig } from '@app/contexts/AppConfigContext';
-import apiClient from '@app/services/apiClient';
-
-interface AdminAnalyticsChoiceModalProps {
-  opened: boolean;
-  onClose: () => void;
-}
-
-export default function AdminAnalyticsChoiceModal({ opened, onClose }: AdminAnalyticsChoiceModalProps) {
-  const { t } = useTranslation();
-  const { refetch } = useAppConfig();
-  const [loading, setLoading] = useState(false);
-  const [error, setError] = useState<string | null>(null);
-  const theme = useMantineTheme();
-  const computedColorScheme = useComputedColorScheme('light', { getInitialValueInEffect: true });
-  const isDark = computedColorScheme === 'dark';
-  const privacyHighlightStyles = {
-    color: isDark ? '#FFFFFF' : theme.colors.blue[7],
-    padding: `${theme.spacing.xs} ${theme.spacing.sm}`,
-    borderRadius: theme.radius.md,
-    fontWeight: 700,
-    textAlign: 'center' as const,
-    display: 'flex',
-    alignItems: 'center',
-    justifyContent: 'center',
-    gap: theme.spacing.xs,
-    letterSpacing: 0.3,
-  };
-
-  const handleChoice = async (enableAnalytics: boolean) => {
-    setLoading(true);
-    setError(null);
-
-    try {
-      const formData = new FormData();
-      formData.append('enabled', enableAnalytics.toString());
-
-      await apiClient.post('/api/v1/settings/update-enable-analytics', formData);
-
-      // Refetch config to apply new settings without page reload
-      await refetch();
-
-      // Close the modal after successful save
-      onClose();
-    } catch (err) {
-      setError(err instanceof Error ? err.message : 'Unknown error occurred');
-      setLoading(false);
-    }
-  };
-
-  const handleEnable = () => {
-    handleChoice(true);
-  };
-
-  const handleDisable = () => {
-    handleChoice(false);
-  };
-
-  return (
-    <Modal
-      opened={opened}
-      onClose={() => {}} // Prevent closing
-      closeOnClickOutside={false}
-      closeOnEscape={false}
-      withCloseButton={false}
-      size="lg"
-      centered
-      zIndex={Z_ANALYTICS_MODAL}
-    >
-      <Stack gap="md">
-        <Title order={2}>{t('analytics.title', 'Do you want make Stirling PDF better?')}</Title>
-
-        <Text size="sm" c="dimmed">
-          {t('analytics.paragraph1', 'Stirling PDF has opt in analytics to help us improve the product.')}
-        </Text>
-        <Text size="sm" style={privacyHighlightStyles}>
-          • {t('analytics.privacyAssurance', 'We do not track any personal information or the contents of your files.')} •
-        </Text>
-
-        <Text size="sm" c="dimmed">
-          {t('analytics.paragraph2', 'Please consider enabling analytics to help Stirling-PDF grow and to allow us to understand our users better.')}{' '}
-          <Anchor
-            href="https://docs.stirlingpdf.com/analytics-telemetry"
-            target="_blank"
-            rel="noopener noreferrer"
-            size="sm"
-          >
-            {t('analytics.learnMore', 'Learn more')}
-          </Anchor>
-        </Text>
-
-        {error && (
-          <Text c="red" size="sm">
-            {error}
-          </Text>
-        )}
-
-        <Stack gap="sm">
-          <Button
-            onClick={handleEnable}
-            loading={loading}
-            fullWidth
-            size="md"
-          >
-            {t('analytics.enable', 'Enable analytics')}
-          </Button>
-
-          <Button
-            onClick={handleDisable}
-            loading={loading}
-            fullWidth
-            size="md"
-            variant="subtle"
-            c="gray"
-          >
-            {t('analytics.disable', 'Disable analytics')}
-          </Button>
-        </Stack>
-
-        <Text size="xs" c="dimmed" ta="center">
-          {t('analytics.settings', 'You can change the settings for analytics in the config/settings.yml file')}
-        </Text>
-      </Stack>
-    </Modal>
-  );
-}

frontend/src/core/components/shared/Footer.tsx

@@ -95,6 +95,22 @@ export default function Footer({
           >
             {t('legal.terms', 'Terms and Conditions')}
           </a>
+          <a
+            className="footer-link px-3"
+            target="_blank"
+            rel="noopener noreferrer"
+            href="https://discord.gg/Cn8pWhQRxZ"
+          >
+            {t('footer.discord', 'Discord')}
+          </a>
+          <a
+            className="footer-link px-3"
+            target="_blank"
+            rel="noopener noreferrer"
+            href="https://github.com/Stirling-Tools/Stirling-PDF"
+          >
+            {t('footer.issues', 'GitHub')}
+          </a>
           <a
             className="footer-link px-3"
             target="_blank"

frontend/src/core/components/shared/QuickAccessBar.tsx

@@ -11,6 +11,7 @@ import { useSidebarNavigation } from '@app/hooks/useSidebarNavigation';
 import { handleUnlessSpecialClick } from '@app/utils/clickHandlers';
 import { ButtonConfig } from '@app/types/sidebar';
 import '@app/components/shared/quickAccessBar/QuickAccessBar.css';
+import { Tooltip } from '@app/components/shared/Tooltip';
 import AllToolsNavButton from '@app/components/shared/AllToolsNavButton';
 import ActiveToolButton from "@app/components/shared/quickAccessBar/ActiveToolButton";
 import AppConfigModal from '@app/components/shared/AppConfigModal';
@@ -18,6 +19,7 @@ import { useAppConfig } from '@app/contexts/AppConfigContext';
 import { useLicenseAlert } from "@app/hooks/useLicenseAlert";
 import { requestStartTour } from '@app/constants/events';
 import QuickAccessButton from '@app/components/shared/quickAccessBar/QuickAccessButton';
+import { useToursTooltip } from '@app/components/shared/quickAccessBar/useToursTooltip';
 
 import {
   isNavButtonActive,
@@ -41,6 +43,14 @@ const QuickAccessBar = forwardRef<HTMLDivElement>((_, ref) => {
   const [configModalOpen, setConfigModalOpen] = useState(false);
   const [activeButton, setActiveButton] = useState<string>('tools');
   const scrollableRef = useRef<HTMLDivElement>(null);
+  const {
+    tooltipOpen,
+    manualCloseOnly,
+    showCloseButton,
+    toursMenuOpen,
+    setToursMenuOpen,
+    handleTooltipOpenChange,
+  } = useToursTooltip();
 
   const isRTL = typeof document !== 'undefined' && document.documentElement.dir === 'rtl';
 
@@ -166,8 +176,8 @@ const QuickAccessBar = forwardRef<HTMLDivElement>((_, ref) => {
   const bottomButtons: ButtonConfig[] = [
     {
       id: 'help',
-      name: t("quickAccess.help", "Help"),
-      icon: <LocalIcon icon="help-rounded" width="1.25rem" height="1.25rem" />,
+      name: t("quickAccess.tours", "Tours"),
+      icon: <LocalIcon icon="explore-rounded" width="1.25rem" height="1.25rem" />,
       isRound: true,
       size: 'md',
       type: 'action',
@@ -192,6 +202,7 @@ const QuickAccessBar = forwardRef<HTMLDivElement>((_, ref) => {
     <div
       ref={ref}
       data-sidebar="quick-access"
+      data-tour="quick-access-bar"
       className={`h-screen flex flex-col w-16 quick-access-bar-main ${isRainbowMode ? 'rainbow-mode' : ''}`}
     >
       {/* Fixed header outside scrollable area */}
@@ -247,58 +258,83 @@ const QuickAccessBar = forwardRef<HTMLDivElement>((_, ref) => {
               // Handle help button with menu or direct action
               if (buttonConfig.id === 'help') {
                 const isAdmin = config?.isAdmin === true;
+                const toursTooltipContent = isAdmin
+                  ? t('quickAccess.toursTooltip.admin', 'Watch walkthroughs here: Tools tour, New V2 layout tour, and the Admin tour.')
+                  : t('quickAccess.toursTooltip.user', 'Watch walkthroughs here: Tools tour and the New V2 layout tour.');
+                const tourItems = [
+                  {
+                    key: 'whatsnew',
+                    icon: <LocalIcon icon="auto-awesome-rounded" width="1.25rem" height="1.25rem" />,
+                    title: t("quickAccess.helpMenu.whatsNewTour", "See what's new in V2"),
+                    description: t("quickAccess.helpMenu.whatsNewTourDesc", "Tour the updated layout"),
+                    onClick: () => requestStartTour('whatsnew'),
+                  },
+                  {
+                    key: 'tools',
+                    icon: <LocalIcon icon="view-carousel-rounded" width="1.25rem" height="1.25rem" />,
+                    title: t("quickAccess.helpMenu.toolsTour", "Tools Tour"),
+                    description: t("quickAccess.helpMenu.toolsTourDesc", "Learn what the tools can do"),
+                    onClick: () => requestStartTour('tools'),
+                  },
+                  ...(isAdmin ? [{
+                    key: 'admin',
+                    icon: <LocalIcon icon="admin-panel-settings-rounded" width="1.25rem" height="1.25rem" />,
+                    title: t("quickAccess.helpMenu.adminTour", "Admin Tour"),
+                    description: t("quickAccess.helpMenu.adminTourDesc", "Explore admin settings & features"),
+                    onClick: () => requestStartTour('admin'),
+                  }] : []),
+                ];
 
-                // If not admin, just show button that starts tools tour directly
-                if (!isAdmin) {
-                  return (
-                    <div
-                      key={buttonConfig.id}
-                      data-tour="help-button"
-                      onClick={() => requestStartTour('tools')}
+                const helpButtonNode = (
+                  <div data-tour="help-button">
+                    <Menu
+                      position={isRTL ? 'left' : 'right'}
+                      offset={10}
+                      zIndex={Z_INDEX_OVER_FULLSCREEN_SURFACE}
+                      opened={toursMenuOpen}
+                      onChange={setToursMenuOpen}
                     >
-                      {renderNavButton(buttonConfig, index)}
-                    </div>
-                  );
-                }
-
-                // If admin, show menu with both options
-                return (
-                  <div key={buttonConfig.id} data-tour="help-button">
-                    <Menu position={isRTL ? 'left' : 'right'} offset={10} zIndex={Z_INDEX_OVER_FULLSCREEN_SURFACE}>
                       <Menu.Target>
                         <div>{renderNavButton(buttonConfig, index)}</div>
                       </Menu.Target>
                       <Menu.Dropdown>
-                        <Menu.Item
-                          leftSection={<LocalIcon icon="view-carousel-rounded" width="1.25rem" height="1.25rem" />}
-                          onClick={() => requestStartTour('tools')}
-                        >
-                          <div>
-                            <div style={{ fontWeight: 500 }}>
-                              {t("quickAccess.helpMenu.toolsTour", "Tools Tour")}
+                        {tourItems.map((item) => (
+                          <Menu.Item
+                            key={item.key}
+                            leftSection={item.icon}
+                            onClick={item.onClick}
+                          >
+                            <div>
+                              <div style={{ fontWeight: 500 }}>
+                                {item.title}
+                              </div>
+                              <div style={{ fontSize: '0.875rem', opacity: 0.7 }}>
+                                {item.description}
+                              </div>
                             </div>
-                            <div style={{ fontSize: '0.875rem', opacity: 0.7 }}>
-                              {t("quickAccess.helpMenu.toolsTourDesc", "Learn what the tools can do")}
-                            </div>
-                          </div>
-                        </Menu.Item>
-                        <Menu.Item
-                          leftSection={<LocalIcon icon="admin-panel-settings-rounded" width="1.25rem" height="1.25rem" />}
-                          onClick={() => requestStartTour('admin')}
-                        >
-                          <div>
-                            <div style={{ fontWeight: 500 }}>
-                              {t("quickAccess.helpMenu.adminTour", "Admin Tour")}
-                            </div>
-                            <div style={{ fontSize: '0.875rem', opacity: 0.7 }}>
-                              {t("quickAccess.helpMenu.adminTourDesc", "Explore admin settings & features")}
-                            </div>
-                          </div>
-                        </Menu.Item>
+                          </Menu.Item>
+                        ))}
                       </Menu.Dropdown>
                     </Menu>
                   </div>
                 );
+
+                return (
+                  <Tooltip
+                    position="right"
+                    arrow
+                    offset={8}
+                    open={tooltipOpen}
+                    manualCloseOnly={manualCloseOnly}
+                    showCloseButton={showCloseButton}
+                    closeOnOutside={false}
+                    openOnFocus={false}
+                    content={toursTooltipContent}
+                    onOpenChange={handleTooltipOpenChange}
+                  >
+                    {helpButtonNode}
+                  </Tooltip>
+                );
               }
 
               const buttonNode = renderNavButton(buttonConfig, index);

frontend/src/core/components/shared/Tooltip.tsx

@@ -33,6 +33,10 @@ export interface TooltipProps {
   disabled?: boolean;
   /** If false, tooltip will not open on focus (hover only) */
   openOnFocus?: boolean;
+  /** If true, tooltip stays open until explicitly closed (ignores hover/blur/esc/outside) */
+  manualCloseOnly?: boolean;
+  /** Show a close button even when not pinned */
+  showCloseButton?: boolean;
 }
 
 export const Tooltip: React.FC<TooltipProps> = ({
@@ -55,6 +59,8 @@ export const Tooltip: React.FC<TooltipProps> = ({
   closeOnOutside = true,
   disabled = false,
   openOnFocus = true,
+  manualCloseOnly = false,
+  showCloseButton = false,
 }) => {
   const [internalOpen, setInternalOpen] = useState(false);
   const [isPinned, setIsPinned] = useState(false);
@@ -81,6 +87,7 @@ export const Tooltip: React.FC<TooltipProps> = ({
 
   const isControlled = controlledOpen !== undefined;
   const open = (isControlled ? !!controlledOpen : internalOpen) && !disabled;
+  const allowAutoClose = !manualCloseOnly;
 
   const resolvedPosition: NonNullable<TooltipProps['position']> = useMemo(() => {
     const htmlDir = typeof document !== 'undefined' ? document.documentElement.dir : 'ltr';
@@ -132,11 +139,11 @@ export const Tooltip: React.FC<TooltipProps> = ({
       }
 
       // Not pinned and configured to close on outside
-      if (closeOnOutside && !insideTooltip && !insideTrigger) {
+      if (allowAutoClose && closeOnOutside && !insideTooltip && !insideTrigger) {
         setOpen(false);
       }
     },
-    [isPinned, closeOnOutside, setOpen]
+    [isPinned, closeOnOutside, setOpen, allowAutoClose]
   );
 
   useEffect(() => {
@@ -200,10 +207,10 @@ export const Tooltip: React.FC<TooltipProps> = ({
       }
 
       clearTimers();
-      if (!isPinned) setOpen(false);
+      if (allowAutoClose && !isPinned) setOpen(false);
       (children.props as any)?.onPointerLeave?.(e);
     },
-    [clearTimers, isPinned, setOpen, children.props]
+    [clearTimers, isPinned, setOpen, children.props, allowAutoClose]
   );
 
   const handleMouseDown = useCallback(
@@ -257,15 +264,16 @@ export const Tooltip: React.FC<TooltipProps> = ({
         return;
       }
       clearTimers();
-      if (!isPinned) setOpen(false);
+      if (allowAutoClose && !isPinned) setOpen(false);
       (children.props as any)?.onBlur?.(e);
     },
-    [isPinned, setOpen, children.props, clearTimers]
+    [isPinned, setOpen, children.props, allowAutoClose, clearTimers]
   );
 
   const handleKeyDown = useCallback((e: React.KeyboardEvent) => {
+    if (manualCloseOnly) return;
     if (e.key === 'Escape') setOpen(false);
-  }, [setOpen]);
+  }, [setOpen, manualCloseOnly]);
 
   // Keep open while pointer is over the tooltip; close when leaving it (if not pinned)
   const handleTooltipPointerEnter = useCallback(() => {
@@ -276,9 +284,9 @@ export const Tooltip: React.FC<TooltipProps> = ({
     (e: React.PointerEvent) => {
       const related = e.relatedTarget as Node | null;
       if (isDomNode(related) && triggerRef.current && triggerRef.current.contains(related)) return;
-      if (!isPinned) setOpen(false);
+      if (allowAutoClose && !isPinned) setOpen(false);
     },
-    [isPinned, setOpen]
+    [isPinned, setOpen, allowAutoClose]
   );
 
   // Enhance child with handlers and ref
@@ -301,6 +309,7 @@ export const Tooltip: React.FC<TooltipProps> = ({
   });
 
   const shouldShowTooltip = open;
+  const shouldShowCloseButton = showCloseButton || isPinned;
 
   const tooltipElement = shouldShowTooltip ? (
     <div
@@ -325,7 +334,7 @@ export const Tooltip: React.FC<TooltipProps> = ({
       className={`${styles['tooltip-container']} ${isPinned ? styles.pinned : ''}`}
       onClick={pinOnClick ? (e) => { e.stopPropagation(); setIsPinned(true); } : undefined}
     >
-      {isPinned && (
+      {shouldShowCloseButton && (
         <button
           className={styles['tooltip-pin-button']}
           onClick={(e) => {
@@ -363,7 +372,7 @@ export const Tooltip: React.FC<TooltipProps> = ({
           <span className={styles['tooltip-title']}>{header.title}</span>
         </div>
       )}
-      <TooltipContent content={content} tips={tips} />
+      <TooltipContent content={content} tips={tips} extraRightPadding={shouldShowCloseButton ? 48 : 0} />
     </div>
   ) : null;
 

frontend/src/core/components/shared/quickAccessBar/useToursTooltip.ts

@@ -0,0 +1,81 @@
+import { useCallback, useEffect, useRef, useState } from 'react';
+import { TOUR_STATE_EVENT, type TourStatePayload } from '@app/constants/events';
+import { isOnboardingCompleted, hasShownToursTooltip, markToursTooltipShown } from '@app/components/onboarding/orchestrator/onboardingStorage';
+
+export interface ToursTooltipState {
+  tooltipOpen: boolean | undefined;
+  manualCloseOnly: boolean;
+  showCloseButton: boolean;
+  toursMenuOpen: boolean;
+  setToursMenuOpen: (open: boolean) => void;
+  handleTooltipOpenChange: (next: boolean) => void;
+}
+
+/**
+ * Encapsulates all the logic for the tours tooltip:
+ * - Shows automatically after onboarding/tour completes (once per user)
+ * - Hides while the tours menu is open
+ * - After dismissal, reverts to hover-only tooltip
+ */
+export function useToursTooltip(): ToursTooltipState {
+  const [showToursTooltip, setShowToursTooltip] = useState(false);
+  const [toursMenuOpen, setToursMenuOpen] = useState(false);
+  const tourWasOpenRef = useRef(false);
+
+  // Auto-show when a tour ends (fires once per user)
+  useEffect(() => {
+    if (typeof window === 'undefined') return;
+
+    const handleTourStateChange = (event: Event) => {
+      const { detail } = event as CustomEvent<TourStatePayload>;
+      const wasOpen = tourWasOpenRef.current;
+      tourWasOpenRef.current = detail.isOpen;
+
+      if (wasOpen && !detail.isOpen && !hasShownToursTooltip()) {
+        setShowToursTooltip(true);
+      }
+    };
+
+    window.addEventListener(TOUR_STATE_EVENT, handleTourStateChange);
+    return () => window.removeEventListener(TOUR_STATE_EVENT, handleTourStateChange);
+  }, []);
+
+  // Show once after onboarding is complete
+  useEffect(() => {
+    if (isOnboardingCompleted() && !hasShownToursTooltip()) {
+      setShowToursTooltip(true);
+    }
+  }, []);
+
+  const handleDismissToursTooltip = useCallback(() => {
+    markToursTooltipShown();
+    setShowToursTooltip(false);
+  }, []);
+
+  const hasBeenDismissed = hasShownToursTooltip();
+
+  const handleTooltipOpenChange = useCallback(
+    (next: boolean) => {
+      if (!next) {
+        if (!hasBeenDismissed) {
+          handleDismissToursTooltip();
+        }
+      } else if (!hasBeenDismissed && !toursMenuOpen) {
+        setShowToursTooltip(true);
+      }
+    },
+    [hasBeenDismissed, toursMenuOpen, handleDismissToursTooltip]
+  );
+
+  const tooltipOpen = toursMenuOpen ? false : hasBeenDismissed ? undefined : showToursTooltip;
+
+  return {
+    tooltipOpen,
+    manualCloseOnly: !hasBeenDismissed,
+    showCloseButton: !hasBeenDismissed,
+    toursMenuOpen,
+    setToursMenuOpen,
+    handleTooltipOpenChange,
+  };
+}
+

frontend/src/core/components/shared/tooltip/Tooltip.module.css

@@ -39,7 +39,7 @@
   background: var(--bg-raised);
   padding: 0.25rem;
   border-radius: 0.25rem;
-  border: 0.0625rem solid var(--primary-color, #3b82f6);
+  border: 0.0625rem solid var(--border-default);
   cursor: pointer;
   transition: background-color 0.2s ease, border-color 0.2s ease;
   z-index: 1;
@@ -60,6 +60,13 @@
   border-color: #ef4444 !important;
 }
 
+.tooltip-pin-button:focus,
+.tooltip-pin-button:focus-visible {
+  outline: none;
+  border-color: var(--border-default) !important;
+  background-color: var(--bg-raised) !important;
+}
+
 /* Tooltip Header */
 .tooltip-header {
   display: flex;
@@ -91,7 +98,7 @@
 
 /* Tooltip Body */
 .tooltip-body {
-  padding: 1rem !important;
+  padding: 1rem;
   color: var(--text-primary) !important;
   font-size: 0.875rem !important;
   line-height: 1.6 !important;

frontend/src/core/components/shared/tooltip/TooltipContent.tsx

@@ -5,18 +5,20 @@ import { TooltipTip } from '@app/types/tips';
 interface TooltipContentProps {
   content?: React.ReactNode;
   tips?: TooltipTip[];
+  extraRightPadding?: number;
 }
 
 export const TooltipContent: React.FC<TooltipContentProps> = ({
   content,
   tips,
+  extraRightPadding = 0,
 }) => {
   return (
     <div
       className={`${styles['tooltip-body']}`}
       style={{
         color: 'var(--text-primary)',
-        padding: '16px',
+        padding: `16px ${16 + extraRightPadding}px 16px 16px`,
         fontSize: '14px',
         lineHeight: '1.6'
       }}

frontend/src/core/constants/events.ts

@@ -25,7 +25,7 @@ export interface UpgradeBannerAlertPayload {
   freeTierLimit?: number;
 }
 
-export type TourType = 'admin' | 'tools';
+export type TourType = 'admin' | 'tools' | 'whatsnew';
 
 export interface StartTourPayload {
   tourType: TourType;

frontend/src/core/contexts/AppConfigContext.tsx

@@ -29,6 +29,7 @@ export interface AppConfig {
   enableAnalytics?: boolean | null;
   enablePosthog?: boolean | null;
   enableScarf?: boolean | null;
+  enableDesktopInstallSlide?: boolean;
   premiumEnabled?: boolean;
   premiumKey?: string;
   termsAndConditions?: string;

frontend/src/core/contexts/TourOrchestrationContext.tsx

@@ -111,6 +111,8 @@ export const TourOrchestrationProvider: React.FC<{ children: React.ReactNode }>
 
   const loadSampleFile = useCallback(async () => {
     try {
+      // Hide the modal immediately so the tour targets are visible while we load
+      closeFilesModal();
       const response = await fetch(`${BASE_PATH}/samples/Sample.pdf`);
       const blob = await response.blob();
       const file = new File([blob], 'Sample.pdf', { type: 'application/pdf' });

frontend/src/core/hooks/useServerExperience.ts

@@ -64,7 +64,10 @@ export function useServerExperience(): ServerExperienceValue {
 
   const loginEnabled = config?.enableLogin !== false;
   const configIsAdmin = Boolean(config?.isAdmin);
-  const effectiveIsAdmin = configIsAdmin || (!loginEnabled && selfReportedAdmin);
+  // For no-login servers, treat everyone as a regular user (no effective admin)
+  // Commented out the previous self-reported admin path to avoid elevating users.
+  // const effectiveIsAdmin = configIsAdmin || (!loginEnabled && selfReportedAdmin);
+  const effectiveIsAdmin = loginEnabled ? configIsAdmin : false;
   const hasPaidLicense = config?.license === 'SERVER' || config?.license === 'PRO' || config?.license === 'ENTERPRISE';
 
   const setSelfReportedAdmin = useCallback((value: boolean) => {

frontend/src/core/services/auditService.ts

@@ -49,7 +49,9 @@ const auditService = {
    * Get audit system status
    */
   async getSystemStatus(): Promise<AuditSystemStatus> {
-    const response = await apiClient.get<any>('/api/v1/proprietary/ui-data/audit-dashboard');
+    const response = await apiClient.get('/api/v1/proprietary/ui-data/audit-dashboard', {
+      suppressErrorToast: true,
+    });
     const data = response.data;
 
     // Map V1 response to expected format

frontend/src/proprietary/components/shared/UpgradeBanner.tsx

@@ -13,7 +13,7 @@ import {
   UPGRADE_BANNER_ALERT_EVENT,
 } from '@core/constants/events';
 import { useServerExperience } from '@app/hooks/useServerExperience';
-import { hasSeenStep } from '@core/components/onboarding/orchestrator/onboardingStorage';
+import { isOnboardingCompleted } from '@core/components/onboarding/orchestrator/onboardingStorage';
 
 const FRIENDLY_LAST_SEEN_KEY = 'upgradeBannerFriendlyLastShownAt';
 const WEEK_IN_MS = 7 * 24 * 60 * 60 * 1000;
@@ -26,6 +26,7 @@ const UpgradeBanner: React.FC = () => {
   const onAuthRoute = isAuthRoute(location.pathname);
   const { openCheckout } = useCheckout();
   const {
+    loginEnabled,
     totalUsers,
     userCountResolved,
     userCountLoading,
@@ -34,9 +35,11 @@ const UpgradeBanner: React.FC = () => {
     licenseLoading,
     freeTierLimit,
     overFreeTierLimit,
+    weeklyActiveUsers,
     scenarioKey,
   } = useServerExperience();
-  const onboardingComplete = hasSeenStep('welcome');
+  const onboardingComplete = isOnboardingCompleted();
+  console.log('onboardingComplete', onboardingComplete);
   const [friendlyVisible, setFriendlyVisible] = useState(() => {
     if (typeof window === 'undefined') return false;
     const lastShownRaw = window.localStorage.getItem(FRIENDLY_LAST_SEEN_KEY);
@@ -296,8 +299,18 @@ const UpgradeBanner: React.FC = () => {
     );
   };
 
+  const suppressForNoLogin =
+    !loginEnabled ||
+    (!loginEnabled && (weeklyActiveUsers ?? Number.POSITIVE_INFINITY) > 5);
+
   // Don't show on auth routes or if neither banner type should show
-  if (onAuthRoute || (!friendlyVisible && !shouldEvaluateUrgent)) {
+  // Also suppress entirely for no-login servers (treat them as regular users only)
+  // and, per request, never surface upgrade messaging there when WAU > 5.
+  if (
+    onAuthRoute ||
+    suppressForNoLogin ||
+    (!friendlyVisible && !shouldEvaluateUrgent)
+  ) {
     return null;
   }
 

frontend/src/proprietary/components/shared/config/configSections/AdminAuditSection.tsx

@@ -23,8 +23,14 @@ const AdminAuditSection: React.FC = () => {
         setError(null);
         const status = await auditService.getSystemStatus();
         setSystemStatus(status);
-      } catch (err) {
-        setError(err instanceof Error ? err.message : 'Failed to load audit system status');
+      } catch (err: any) {
+        // Check if this is a permission/license error (403/404)
+        const status = err?.response?.status;
+        if (status === 403 || status === 404) {
+          setError('enterprise-license-required');
+        } else {
+          setError(err instanceof Error ? err.message : 'Failed to load audit system status');
+        }
       } finally {
         setLoading(false);
       }
@@ -56,6 +62,16 @@ const AdminAuditSection: React.FC = () => {
   }
 
   if (error) {
+    if (error === 'enterprise-license-required') {
+      return (
+        <Alert color="blue" title={t('audit.enterpriseRequired', 'Enterprise License Required')}>
+          {t(
+            'audit.enterpriseRequiredMessage',
+            'The audit logging system is an enterprise feature. Please upgrade to an enterprise license to access audit logs and analytics.'
+          )}
+        </Alert>
+      );
+    }
     return (
       <Alert color="red" title={t('audit.error.title', 'Error loading audit system')}>
         {error}

frontend/src/proprietary/testing/serverExperienceSimulations.ts

@@ -51,6 +51,7 @@ const BASE_NO_LOGIN_CONFIG: AppConfig = {
   appVersion: '2.0.0',
   serverCertificateEnabled: false,
   enableAlphaFunctionality: false,
+  enableDesktopInstallSlide: true,
   serverPort: 8080,
   premiumEnabled: false,
   runningProOrHigher: false,